Grants Manager

at ForAfrika
Published November 15, 2022
Location Juba, South Sudan
Category Management  
Job Type Full Time  

Description

 

The Grants Manager is a full-time position and will be based in Juba, South Sudan. S/he will provide leadership for all donor project and sub granting activities. S/he will will be responsible for all donors reporting, budget preparation and monitoring, project compliance. S/he will establish and manage the grants system, policies and procedures for the project and ensure adherence to ForAfrika and donor requirements. S/he will collaborate closely with other technical and finance staff to ensure quality technical and financial grant programming. The Grants Manager will supervise 2 Grants Accountants and a Grants and Partnership Specialist. He will report to the Director of Finance and Grants.

DUTIES AND RESPONSIBILITIES:

General Grants Management

Oversee if the grants are implemented according to the operational and financial needs of ForAfrika
Managing and supporting the grants requirement and implementation for the organization
Identify and develop strategies to optimize the grants administration process
Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring the smooth completion of work responsibilities.
Lead the preparation of invoices, invoice reconciliation, accounting, reporting, and other administrative functions to ensure the successful execution of the grant activities.
Analyze the budget trends and make recommendations for cost control and reduction for various grants.
Provide detailed reports to the donors and the SMT with respect to the project’s progress.
Monitor paperwork and other related documents connected with grant-funded programs
Maintain records of all payments and receivables and prepare monthly records for all grant-related activities.
Provide training to the new staff on grants management and reporting requirements
Support with the preparation of the donor income tracking sheet. Ensuring all invoices and income are tracked.

Sub Granting

The Grants Manager will be responsible for the day-to-day management of the project’s grants program;
Establish and maintain a grants management system for the distribution of project subgrants, under the direction of the Director of Finance and Grants;
Manage and document granting process from applications and selection (using review committees), completion of pre-award assessments, award negotiation and management, monitoring and closeout;
Identify and assess potential grantees, choosing the appropriate mechanism (Standard award, Fixed Amount Award, and or Cost Reimbursable) as needed;
Issue and manage the grants provided by the project; monitor all phases of awards, including assessment of technical progress, performance, and deliverables;
Ensure grant compliance with ForAfrika and donor regulations;

Education

Bachelor’s degree required, Master’s degree in Management, Accounting, Finance, Public Health, International Development, or related field preferred

Experience

Minimum seven (7) years’ experience in grants management and/or programming.

Minimum five (5) years’ experience working on multi-donor funded projects including USAID, UN, BMZ, EU funding, and reporting

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