Head of Office

at Organisation of Educational Cooperation
Published November 24, 2022
Location Addis Ababa, Ethiopia
Category Administration  
Job Type Full Time  

Description

Under the authority and direct supervision of the Secretary-General, the Head of Office is responsible for the management, supervision, and administration of the day-to-day operations of the Executive Office of the Secretary-General (EOSG), including the management of its budget and work planning. This position provides the unique opportunity of joining the management team of a new international organisation, contributing to its lasting construction and influencing its future trajectory.

Duties

Oversee and manage the Executive Office of the Secretary-General, ensuring the effective coordination and evaluation of the EOSG staff in their substantive support to the Secretary-General;
In collaboration with the Personal Assistant, oversee the efficient management of the Secretary-General’s agenda to maximise the effective use of his time in furtherance of the Organisation’s objectives;
In collaboration with the Secretary-General’s Advisers, provide strategic planning advice to the Secretary-General to fulfill his political and managerial objectives in furtherance of the OEC mission, Programme, and Strategic Plan;
Ensure the required follow-up on the Secretary-General’s instructions;
Oversee the smooth and timely flow of information to and by the Secretary-General, including correspondence, official statements, reports, and other documents for the Secretary-General’s signature or clearance;
Oversee the preparation of relevant research, briefs, and background papers;
In collaboration with the Department of External Relations and International Cooperation, oversee the preparation and coordination of the Secretary-General’s official visits as well as official visits to the Secretary-General;
In collaboration with the Section of Protocol, ensure the proper respect and implementation of protocol standards during visits to the Secretary-General and/or receptions at the Headquarters and/or the Official Residence;
Collate and prepare the Secretary-General’s daily briefings and actionable items;
Oversee the efficient and effective execution of the EOSG budget;
Perform other duties as requested by the Secretary-General.
Competencies

Strong, proven managerial and planning skills ;
Excellent interpersonal, diplomatic and cross-cultural communication skills with a proven track record;
Strong oral and written communication skills;
Strong methodical, innovative, and strategic thinking skills and ability to develop long-term strategies;
Ability to operate sensitively and effectively in a multicultural environment and deal with cross-cultural sensitivity;
Ability to be discreet and to compartmentalise confidential information;
Ability to work in autonomous manner;
Ability to withstand and work effectively within stressful situations.

Education

Bachelor’s degree (or higher) in International Relations, Management, Administration, Political Science, other related fields

Experience

At least 10 years of work experience in international relations, management, public administration or other related fields;

At least 3 years of work experience assisting and/or coordinating the activities of senior officials;

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