Health Project Coordinator

at Islamic Relief
Published September 22, 2022
Location Beirut, Lebanon
Category Management  
Job Type Full Time  

Description

Overall Responsibility

 

Health Project Coordinator has overall responsibility for the management of the health team to implement and to strengthen the service provision of quality primary health care, The latter includes ensuring the timeliness, high quality, and effectiveness of all health activities.

 

Health Coordinator will be involved in the implementation of different health projects. The health Coordinator works under the overall management of the Head of Programmes who ensures that IRL health project maintains an integrated approach to programming.

 

To perform this position successfully, s/he should be able to:

 

Provide leadership for health interventions at PHCCs and Community level through coordinating the programmatic, technical, logistical, and administrative aspects of the project implementation.

 

Support in the proper implementation of all aspects of the Health project (as per project cycle);

 

Conduct team management of all operational staff under his/her supervision within the project;

 

Identify technical support needs;

 

Ensure adherence of all the activity forms implemented under his/her scope of responsibilities.

 

2- RESPONSIBILITIES AND TASKS

 

ENSURE THE HIGHEST QUALITY OF IMPLEMENTATION AND MONITORING OF ACTIVITIES:

 

Ensure that beneficiaries, employees, and local populations understand the project objectives and participate actively in their implementation;

 

Assist the line manager in the field assessments /development of new interventions;

 

Ensure that IRL, international and national standards and guidelines/tools are implemented and followed up by the team members. Report to line manager any disrespect of the rules;

 

Plan activities and ensure that timelines in activities implementation are met. In the event of delays in project implementation, immediately inform the line manager and propose solutions to the situation;

 

Work in close collaboration with the HOP to develop the medical strategy for projects, quality of activities (i.e. instruments/tools to be use and developed), technical choices to be made, and the reporting obligations and mechanisms;

 

Track the defined performance indicators, report on progress to his/her line manager and the team, flag any difficulties encountered in project implementation, and propose improvements or reorganization depending on needs;

 

Analyze data gathered through reports and health reporting tools and propose alternatives to improve program/project implementation;

 

Track the quality and financial conditions outlined in the agreement with other health centers. Respond rapidly to deviations or anomalies by flagging these up immediately to the line manager;

 

Lead needs assessments to be undertaken related to programs to ensure medical needs & service provision gaps, medical equipment, medications and medical consumables.

 

Complete regular visits to the field to ensure proper implementation of activities and to determine any potential gaps;

 

Provide feedback to the team under their supervision about the progress related to activities based on the health reporting tools;

 

Ensure proper archiving of all the documents, tools and training materials produced in the context of project(s) and ensure the availability of the verification sources mentioned in the proposals or subcontract agreements;

 

Transmit the internal and external reports to the line manager while making sure to meet the internal deadlines for endorsement (i.e. FFM progress, Reporting tool, etc.) and the external contractual deadlines;

 

Liaise closely with Finance/Administration, Human Resources to ensure financial spending is on track for the team under their supervision.

 

Guarantee the suitability of programs and their accordance with the Health Policy and framework of operations of IRL. Collect the feedback from the team about proposed activities and share them with the line manager.

 

2.- TEAM MANAGEMENT AND CAPACITY BUILDING

 

In collaboration with the HR department, participate in the recruitment process(es) of staff under his/her line management and support the line manager when needed.

 

Support in the construction of the health organizational chart for the base jointly with the Head of Programmes.

 

Brief newly recruited personnel under his/her management on their roles and responsibilities;

 

Ensure the adherence of his/her subordinates to all IRL’s policies, rules and regulations;

 

Ensure the respect and implementation of HR procedures in accordance with IRL’s Policies and Guidelines (i.e. daily management, disciplinary procedures, performance appraisals, leaves management, trainings and capacity building, etc.) in collaboration with the Human Resources department and line manager;

 

Monitor and provide objective feedback related to the performance of the staff under his/her supervision (including staff performance appraisals) to promote professional development;

 

Provide technical support and guidance to subordinates under his/her supervision;

 

Ensure each of the team members has a clear vision on targets and tasks to be perform to ensure the smooth development of program activities (i.e. update key staff work plan, etc.);

 

Create coordination mechanisms specific to the team and ensure proper program implementation and direct staff supervision on major tasks/roles ensuring high quality implementation;

 

Identify the training needs of the team and facilitate trainings to them (i.e. organizational and medical support, methodology, organization of training sessions, etc.);

 

Ensure good communication, coordination and information level of each member of the field teams during regular coordination meetings (or others when required);

 

Solve team conflicts and ensure team building and discipline. ​​​​​​

 

3- ENSURE LOGISTICAL AND ADMINISTRATIVE SUPPORT FOR THE MEDICAL PROGRAM

 

Whenever requested by the line manager, address the logistical needs of his/her team to the Logistics department (base level), in line with available budgets;

 

Take into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that requests are raised realistically in light of procurement timelines;

 

Assist the line manager in preparing Purchase Requests and follow up on the procurement process in coordination with logistics department;

 

Ensure that medical centers receive requested supply of medications, and medical consumables which comply with donor and internal regulations;

 

Communicate to the Logistics Coordinator/HOP on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s;

 

In coordination with the Logistic Coordinator, organize the logistical components of his/her programs (delivery, distribution, on-site storage, etc.).

 

4- REPORTING

 

Be the primary point of contact for health program implementation in the field regarding the activities.

 

Provide and ensure timely submission of a monthly project narrative and quantitative (including financial reports) data reports for the aspects concerned the different program(s) implementation to report to the HOP;

 

Provide summarized feedback reports for lessons learnt and opportunities to improve project implementation to the line manager and the Health department.

 

5- ENSURE THE REPRESENTATION OF IRL TOWARDS HEALTHCARE PROVIDERS

 

Whenever requested by the line manager, represent the organization towards local actors involved in the implementation of medical programs, and ensure that good relations are maintained with each of them with respect to the principles of neutrality and independence of IRL;

 

In agreement with the line manager, attend external meetings on relevant medical matters when they take place, and participate actively;

 

In the event of visits from Donors, participate actively in the preparation and the smooth organization of the visit in agreement with the line manager, and health team.

 

Participate in internal meetings, strategy workshops, trainings, etc., and as required by the line manager;

 

Be aware of the security rules and social and political situation in the field at any time and provide feedback to the line manager.

 

6- ENSURE THE SAFETY OF PROPERTY AND PERSONNEL

 

Ensure that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected;

 

Contribute to data collection on safety issues in his/her field of operations and disseminate them to line manager, and Security focal point(s)regularly or on an ad-hoc basis if deems necessary;

 

Ensure security context follow-up in program areas and that the teams are trained and respecting the security rules with the support of the line manager;

 

Ensure that project(s), methodologies, or selection criteria do not negatively impact beneficiaries, IRL staff or any other personnel. Alert the HOP and Security focal point(s)without delay, in case of impending danger towards teams or beneficiaries

 

7- DEVELOPMENT OF NEW PROPOSALS

 

Participate in identifying health-related needs, in coordination with the HOP;

 

In the context of identifying new operations, and together with the HOP and Health team develop project proposals for the Health sector;

 

Participate in the Health strategy development of the mission. The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

 

3- PRIORITIES OF THE DEPARTMENT

 

Ensure the successful implementation of the mission’s health programs;

 

Contribute to the strong partnerships with local and international organizations in the health sector;

 

Ensure strong monitoring of the health context and appropriate responses.

 

​​​

 

Person Specification

 

Experience / Education/Skills- Essential

 

A Bachelor degree required in Health sector (Nurse, Paramedical or another relevant area); Master’s degree in Public Health or in other relevant field of required expertise; .

 

Minimum 5 years of relative experience, preferred with international NGOs.

 

Strong communication, interpersonal & technical skills.

 

To be ready to work overtime and readiness to travel.

 

Ability To

 

Work independently with minimal supervision.

 

Read, comprehend and interpret written materials of moderate to complex difficulty.

 

Records management systems (both automated and paper files) to ensure accurate maintenance of files and ease of retrieval.

 

Word-processing, spreadsheet and database software programs related to job functions.

 

Communicate clearly and concisely, both orally and in writing.

 

Establish and maintain effective working relationships with those contacted in the course of work.

 

Language

 

Fluency in English & Arabic (written and spoken).

 

IT skills

 

Proficiency in MS office and the ability to use software necessary for project management and reporting.

 

General Skills

 

  1. Good technical reporting skills.

 

Strong planning, communications and coordination skills.

 

Ability to work under pressure and within a team.

 

Diplomacy, tact & negotiation skills.

 

Report writing skills.

 

Disposition

 

Flexible & Patient

 

Ability to work on your own initiative as well as a part of a team

 

Sympathetic with aims & objectives of Islamic Relief

 

Empathy with & understanding of the basic teachings and values of Islam.

 

How to apply

 

Submit the CV and cover letter by email.

 

Subject of email should be the following reference "HPC-RPOCL-2022" .

 

Electronic applications returned to an email address other than the one above will not be considered.

 

Only candidates who have legal papers to work in lebanon are applicable to apply for this post.

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