AATF Head Office Construction Project

AATF plans to construct its Headquarters in Nairobi. The management would like to engage a qualified Individual Consultant to the role of Environmental Impact Assessment Expert. This Terms of Reference (ToR) outlines the scope and requirements for conducting an Environmental Impact Assessment (EIA) for the project.

AATF is seeking the services of a NEMA-registered Lead Expert to carry out an Environmental Impact Assessment on the proposed development in line with the Environmental Management and Coordination Act (EMCA 1999) and the Environmental Impact Assessment and Audit Regulations (2003).

1. Consultancy Objectives

To conduct an environmental analysis of the proposed project assessing based on NEMA statutory requirements, covering the following areas:
Social impacts
Economic impacts
Environmental impacts
The interplay between projects and the environment
Conduct site-specific Environmental Impact Assessment on designated site.
Propose mitigation measures for any possible adverse environmental Impacts.
Collaborate with the Client, the Project Manager throughout the entire EIA process.
2. Scope of Consultancy

The Lead Consultant will conduct the study and produce an EIA study report as is legally required. The scope of work of this EIA study is as follows:

Conduct site reconnaissance visits to establish an updated baseline and collect data.
Review existing information and identify environmental issues based on baseline data concerning the area's environmental, economic, and social conditions.
Identify key environmental and socio-economic components of the project.
Analyze significant environmental issues emanating from the development, focusing on long-term impacts.
Assess potential impacts on key environmental and socio-economic components.
Evaluate risks and hazards associated with the project’s physical structures.
Conduct public consultations at proposed sites as is legally required.
Prepare a comprehensive ESMP detailing potential adverse environmental effects and proposed mitigation measures.
Create an impact list of un-remedied effects and identify steps for project sustainability.
3. Methodology

The NEMA Lead Consultant is required to provide a straightforward methodology and detailed work plan for conducting the assignment while observing NEMA regulations.

4. Deliverables

Inception Report: containing a brief progress report, to be submitted within 5 days after signing the contract.
Draft EIA study report: soft copy for proponent review and endorsement at the end of the study.
FINAL EIA Report.
Submission to NEMA: Ensure the EIA report is duly received and acknowledged by NEMA.
NEMA Approval and License: Obtain necessary approval for project commencement.

5. Consultancy Requirements

Interested Individual consultants are expected to submit the following:

A. Technical Proposal (Not more than 30 Pages excluding annexes/attachments)

EIA consultant / Firm should be NEMA registered.
The consultant should have a distinct record of delivering EIA report for construction projects in Nairobi County.
Proof of experience in handling similar projects by providing a list of past and present clients for which the consultant conducted similar projects.
Indicate years of experience in the field of construction, the minimum experience post registration is Ten Years (10 Years).
Submit CVs, academic, professional certificates.
Submit at least three Certificates of completion/recommendation letters from previous most recent clients and include contract information.
Any other information to support your proposal.
B. Professional Fees Proposal

This project will be output-based, therefore the breakdown of professional fees should be structured in a similar manner.
Budget should be clearly broken down and justified including estimated days of working, and expenses related to every phase.
Be comprehensive and inclusive of all applicable taxes.
Indicate terms and conditions of payment.

Interested applicants should send their proposal (Technical and Financial) together with other supporting documents to the Procurement Office with the subject head “HOC EIA EXPERT”.