HR & Administration Coordinator

at Johanniter-Unfall-Hilfe
Published May 5, 2022
Location Juba, South Sudan
Category Human Resource  
Job Type Full Time  

Description

■ Conduct and coordinate orientation and induction

 

Organisation Description: Johanniter-Unfall-Hilfe e.V. (www.thejohanniter.org) is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting projects in Health, Nutrition, WASH as well as Food Security & Income Generation worldwide.

 

Background

 

The overall objective of Johanniter in South Sudan is to reduce people’s vulnerability, specifically through contributing to morbidity and mortality reduction by improving the population’s health and nutrition status. Furthermore, improved access to water, sanitation and hygiene (WASH), and protection services are an existential part of Johanniter’s South Sudan programme. At present, Johanniter runs integrated projects in Western Bahr el Ghazal State (WBeG) and Eastern Equatoria State (EES) of South Sudan focusing on maternal and basic health, nutrition (CMAM), WASH and GBV/Protection. Funding is secured through the German Federal Foreign Office andFederal Ministry for Economic Cooperation and Development, UN organisations (WFP, and UNICEF) as well as a variety of private foundations. One of our strategic goals is to continue our comprehensive programme in WBeG and EES through to 2022 and beyond, while seeking opportunities to expand our programmes in other areas of South Sudan.

 

In a Nutshell

 

You will:

 

■ Coordinate all HR and Administration processes of Johanniter mission in South Sudan in close collaboration with the Head of Mission (HoM).

 

■ Ensure sound legally compliant HR and Administration Systems

 

■ Maintain a transparent and fair compensation package for national staff

 

■ Supervise and train a team of assistants and support staff (periodic staff appraisals, regular meetings, capacity building etc.)

 

■ Provide guidance and support on HR matters to the HoM as well as national and international staff

 

■ Ensure that the organization's legal status is secured and the national laws adhered to by the organization.

 

What you will do:

 

Strategy and Vision

 

■ Actively supports the values of Johanniter and shapes work accordingly

 

■ Contributes to the development and implementation of the global strategy of Johanniter International Assistance

 

Human Resources

 

■ Coordinate the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes

 

■ Set-up up and implement a system for learning and development for national staff

 

■ Draft contractual HR engagements after consultation with a local solicitor and the HoM

 

■ Ensure that all staff have valid job descriptions

 

■ Ensure timely and correct payment of national staff according to national labour law and Johanniter guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by labour law.

 

■ Ensure implementation and maintenance of a transparent and fair compensation package for national staff, including regular salary revisions

 

■ Maintain systematic HR databases and filing systems (incl. staff lists, leave register etc).

 

■ Trace execution of performance appraisals of all national staff

 

■ Coordination of disciplinary procedures ensuring legal compliance and clear documentation

 

■ Supervise and train the team of assistants and support staff (periodic staff appraisals, regular meetings, capacity building etc.)

 

■ Provide HR guidance and consultative support to the HoM and Coordinators.

 

■ Ensure compliance with and follow-up with regards to changes of rules and regulations in national law for the employment of national staff and up-date Johanniter National Staff Guideline in line with South Sudanese and Johanniter regulations and CHS recommendations

 

■ Follow-up on visa and work-permits for expats

 

■ Coordinate planning of annual leave and R&R of expats and national staff

 

■ Conduct and coordinate orientation and induction

 

■ Assist HoM in the prevention of sexual abuse and exploitation

 

■ Take part in drawing up proposals and donor reports, focusing on staffing plans and HR cost of programs

 

■ Ensure necessary employee representatives and committees exist and collaborate with them

 

■ Regular revision and updates of all HR related policies and forms

 

Administration

 

■ Ensure that the organization's legal status is secured and the national laws are followed

 

■ Draft and follow-up any contractual engagement (rental, vehicles, MoUs, Registration, etc.) in consultation with the HoM

 

■ Set-up and maintain a systematic hard and soft copy filling system for all administrative matters

 

■ Collaborate with relevant partners and authorities

 

Other

 

■ Assist the HoM in security management

 

■ Represent Johanniter in relevant forums (e.g. NGO Forum) and networks

 

■ Regularly coordinate all above mentioned aspects with the HoM and Desk Officer in Berlin

 

■ Support HoM in all other tasks

 

What you bring:

 

University Degree in HR Management/ Social Science, Business Administration or equivalent degree and relevant work experience in a similar position

 

■ At least 3 years of experience in HR as generalist in the field of humanitarian aid / development cooperation

 

■ Experience in managing HR-projects (esp. compensation & benefits)

 

■ Experience in development and implementation of HR-policies

 

■ Experience in capacity building

 

■ Work experience in South Sudan is desirable (esp. knowledge on legal and taxation regulations)

 

■ Excellent interpersonal communication and networking skills

 

■ High degree of fairness, transparency and decisiveness in HR processes

 

■ Fluency in English with excellent verbal and written communication skills

 

■ Profound IT-literacy (HR-systems, MS-office package)

 

■ Cultural sensitivity and team competence

 

■ Sense of delegation and commitment to local capacity building

 

■ Willingnes to travel - frequent travels to field offices in Wau and Torit required

 

What we offer:

 

Remuneration: 44667 – 47018,00€/annum gross (Johanniter AVR DWBO Annex Johanniter internal tariff and relevant previous experience).

 

Benefits: Social security (lump sum 375,00€/month for expats not under German social security); team house; international insurance package; R&R; 29 days annual leave; yearly home flight (for contracts > 1 year); Cost of Living Allowance 870€/month)

 

How to apply

If this is what you are looking for, please submit your application (cover letter, CV, reference contacts of 3 former supervisors, job certificates if available), stating your earliest start date and Please indicate “HR and Admin Coordinator SSD” in the subject line of your e-mail.

 

Johanniter is an equal opportunity employer that values diversity. We encourage qualified females to apply.

 

Suitable candidates with disabilities will be considered.

Drop files here browse files ...