HR Officer

at CARE International
Published April 6, 2022
Location Warsaw, Poland
Category Human Resource  
Job Type Full Time  

Description

The HR Officer is responsible for ensuring all the necessary human resources and support systems are in place for the rapid and effective mobilization and management of country office personnel. Support the Line Managers / Supervisors on HR issues and performance management. Support the capacity development of CARE staff, ensure timely staff recruitment, adequate onboarding and orientation, and wellbeing of staff. S/he will work in close collaboration with line managers to ensure HR policies and procedures are adequately followed and all staff is held accountable to CARE's Code of Conduct and disciplines.

 

Responsibilities:

 

Developing Human Resources systems

Develop, review and update Human Resource and administrative policies and procedures (compliant with CARE systems) and ensure they are effective, efficient, fair, and transparent, and promote equal opportunities. Ensure policies are compliant with the Core Humanitarian Standards and any other relevant international legal instruments.

Develop, review and/or update human resource policies and procedures for recruitment and management of national staff. Ensure compliance with local labor laws and coordination with local counterparts, UN, and NGO agencies.

Conduct visits to field/partners offices to review human resources and administrative procedures and assist/ support line managers in their needs or ascertain human resource requirements. Appropriately support all emergency personnel as required.

Ensure a complete orientation package is in place and that all staff is well oriented in a timely manner.

Recruitment and staffing

Working with the line managers, assess staffing needs as required. Identify and recruit new and replacement staff including scheduling contract extensions, new contracts, and necessary terminations.

Liaise with the lead member and CEG to coordinate the timely and effective recruitment of emergency personnel.

Help prepare job descriptions, terms of reference, and submission of personnel requisitions in coordination with the Humanitarian Team Leader and Line Managers/Supervisors.

Support HR department to prepare regular recruitment tracking reports.

Ensure pertinent organograms, contact lists, and information flow lines are constantly updated and widely shared.

Ensure reference checks are properly conducted prior to hiring new staff.

Staff development, well-being, women’s leadership

Assess training and development needs of staff and provide appropriate induction and orientation, training, supervision, and support to Line Managers/supervisors as required. Ensure all staff, international and national, always have adequate Induction and access to HR/Administrative policies and procedures.

Support Line Managers / Supervisors to Monitor and uphold staff conduct and discipline and ensure regular performance evaluations of all staff. Ensure that exit interviews/ debriefs are prepared at the end of service.

Support the Humanitarian Team Leader to progress advance women’s leadership and progress towards 50% female staff.

Liaise with the lead members to ensure services in support of well-being such as counseling are made available.

All staff members understand and abide by the CARE Prevention of Sexual Exploitation and Abuse (PSEA) / Child Protection (CP) Policy. All staff must sign the relevant Code of Conduct. All staff must adhere to CARE’s zero-tolerance policy for sexual exploitation and abuse of children.

Together with Line Managers / Supervisors, responsible for creating a culture of reporting any suspicions of sexual exploitation and abuse.

Build the Capacity of the CARE HR team to manage and lead PSHEA policy and investigations through training and coaching.

The staff member must monitor the development and implementation of PSEA/Child Protection reporting mechanisms in the CO emergency plans, reinforcing CARE’s zero-tolerance approach to PSEA and Child exploitation and abuse.

Administrative and financial management

Establish and maintain proper personnel files and ensure all emergency data forms are filled and safely filled.

Lead and maintain coordination of performance and talent management.

Manage the leave tracking records for all emergency staff leave and PTOs and ensure accuracy and completeness.

In collaboration with the finance team, ensure operational plans and budgets include a plan for human resources and reflect CARE responsibilities for staff management, induction, training, support, security, and well-being.

Tracking International Emergency staff salary and related costs and ensuring all duly charged /captured

Ensure complete and timely payroll capture of all emergency staff.

Staff Safety and Security

Work closely with and provide support to the Safety and Security Manager to ensure all personnel has received a briefing on a country or regional security threats, medical and emergency evacuation procedures.

Ensure staff know how to identify health risks in the region, how to protect against illness, injury, and stress, and how to obtain support or medical treatment

Carry out any other duties as assigned by the supervisor.

Qualifications:

 

Qualifications and/or proven experience in human resources operations and proven HR experience in management.

Demonstrated skills in team management, support, and capacity building.

Excellent communications skills verbally and written.

A sound understanding of employment laws and human resources best practices, policies, and systems.

Good knowledge and application of contract employment.

Experience and skills in recruitment processes and induction.

Proven experience in operational HR in Emergencies.

Strong interpersonal skills.

Ability to coordinate effectively and be adaptable and flexible and find solutions.

People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster-affected communities in a sensitive and participatory manner.

Communication Skills: Excellent written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of CARE. This includes effective negotiation and representation skills.

Integrity: Works with trustworthiness and integrity and has a clear commitment to CARE's core values and humanitarian principles.

Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high-security risks, and harsh living conditions. Works and lives in a flexible, adaptable, and resilient manner.

Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessments, particularly in high-stress and high-security contexts.

Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.

3 – 5 years of humanitarian aid experience.

Knowledge and skills: knowledge of CARE policies and procedures, Good Enough, Sphere, and the Red Cross/NGO Code of Conduct.

Requires general finance, administration, information management, and telecommunication skills and proficiency in information technology/ computer skills.

 

Interested candidates can send their CVs

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