Human Resources Coordinator

at Adeso
Published September 4, 2022
Location Nairobi, Kenya
Category Human Resource  
Job Type Full Time  

Description

 

ORGANIZATIONAL CONTEXT

 

Adeso is a vibrant African-based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

 

For the past 30 years, we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia. Adeso is also a leader in systemic changes for decolonizing the humanitarian and development aid system. Adeso currently leads coalitions to re-imagine aid and how they can contribute to shifting power towards Global South communities that aid claims to support and is working to expand these efforts in a more formal influencing capacity. Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

 

POSITION SUMMARY

 

Reporting to the Director of Programs and Operations, the Human Resources Coordinator is the Head of Adeso’s Human Resources Department. The person in this role will oversee all Human Resources practices and processes and is the go-to person for all employee related issues, from recruitment to retention. Our full-time staff, part-time staff, consultants, contractors and temporary hires are our most important assets and the Human Resources Coordinator will be tasked to ensure that we - at Adeso - have a happy and productive work culture where everyone works towards our mission.

 

SPECIFIC ROLES AND RESPONSIBILITIES

 

Staffing/recruitment: Supervising the organization’s hiring process from recruiting, interviewing, and smooth on boarding process. Ensuring Adeso’s programs and administrative teams are optimally staffed; staff are well trained and aware of their duties and responsibilities; and are thriving in their roles.

Understanding Staffing Needs: Support Adeso’s current and future staffing needs through understanding the gaps in needs in current programming and administrative departments.

Contract Management: Preparation of staff employment contract, consultants, casuals and temporary staff. Ensuring proper procedures and timelines are followed for probationary periods and renewals are done on time.

Payroll management: Timely and accurately processing of the payroll. Ensuring payroll data is accurate and up to date.

Compensation and benefits: Determine that staff compensation is fair, meets industry standards, and is enough to motivate and retain staff. Preparing and amending where necessary HR documents i.e., employment contracts and recruitment guides. Handle Medical cover, pension and any other staff benefits.

Records management: Maintaining proper physical and online personnel records. Ensure the organization’s archive (Google HR Drive) is well maintained and secure.

Policy formulation: Formulation and implementation of organization’s policies, standard operating procedures and departmental framework.

Performance management: Conducting performance appraisals. Developing/reviewing reward, compensation and benefit system that motivates staff.

Culture management: Nurture and ensure there is a positive working culture at Adeso. Promoting equality and diversity within the organization. Create effective channels of communication between employees and management.

Handling employee relations: Handling employee grievances, labour relations, staff welfare and benefits. Implementing disciplinary procedures and measures. Being the first point of contact for employees on any HR related queries.

Responsible for Environmental &, Occupational Safety and Health Administration: Co-coordinating internal trainings, updating policies, monitoring records and corrective actions maintaining and upholding optimal occupational, safety and health standards.

Perform any other duties as assigned by management.

SKILLS AND QUALIFICATIONS

 

Bachelor’s Degree in Human Resources Management or equivalent from a recognized institution.

At least five (5) years’ experience in Human Resources Management.

Strong social and negotiating skills, with the ability to manage conflicts well.

Good knowledge of Kenyan labour laws.

Highly organized and with attention to details.

Strong ethical standards and dependable.

Ability to work under pressure and meet tight deadlines.

Strong organizational and analytical skills.

Knowledge of the Somali language is a plus.

 

How to apply

 

APPLICATION PROCESS

 

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application by email quoting the position in the email subject matter.

 

Applications will be reviewed on rolling basis. Position open until filled.

 

Each application should be addressed to Human Resources Department and include the following:

 

Cover letter with applicant’s current contact information as well as remuneration requirements;

CV including detailed work experience, education/degrees, details of similar assignments, and three professional references with complete contact information.

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