Humanitarian Programme Manager

at Caritas Austria
Published March 13, 2022
Location Vienna, Austria
Category Management  
Job Type Full Time  


Caritas Austria (CAT) has been supporting organisations in Ukraine since the mid-1990s, primarily in the area of social services. Since the conflict in Ukraine started, CAT has significantly increased its assistance to partner organisations to implement humanitarian projects primarily in Eastern Ukraine, financed by a mix of CAT´s own resources and support from institutional donors. Due to the recently escalated military conflict in Ukraine, Caritas Austria is looking for a Humanitarian Professional, based in Vienna. The Humanitarian PM will be part of the Emergency Response Team for Ukraine and neighboring countries, supporting the timely and coordinated delivery of appropriate emergency assistance in Ukraine. The emergency response portfolio will be covering Food, NFI, WASH, Shelter sectors with institutional and private funding.


Project Management


Ensure quality and timely implementation of Caritas Austrias’ Emergency Response activities in line with relevant standards, best practices, and internal / donor requirements;

Plan, control & monitor achievement of targets set

Feed into humanitarian strategic planning for Caritas Austria

Support partner organisations in the design, implementation, monitoring, evaluation and reporting of projects based on the project management cycle

Responsible for ensuring good-quality proposals and reports are submitted to institutional donors in time in cooperation with respective support departments in Caritas Austria

Responsible for MEAL and quality assurance of projects

Develop partnership agreements for all projects and observe adherence to contracts and policies

Responsible for maintaining and establishing relationships with partner organisations in Ukraine

Develop quarterly and annual work plans

Organize visits, workshops and trainings face-to-face and online

Preparation of briefings and reports for internal and external stakeholders

Monitor the developments in Ukraine and the evolving emergency situation in the East in order to inform project designs and response strategies

Coordinaton of security management planning and follow-up, updating and adherence to local security plans

Project Planning and Controlling


Develop detailed project plans/manuals jointly with partners outlining mile stones, such as needs assessments to take place, common project monitoring visits, reporting deadlines, cash flow forecasts and to schedule audits etc.

Ensure financial regulations and procedures are well communicated to partners with the support from project controlling in Vienna



Provide CAT’s communication department with regular updates and case stories for internal and external communication and distribution through social media channels



University degree in humanitarian or international affairs, development or related field

At least 5 years of experience in an NGO environment with a

strong background and experience managing projects in emergency and humanitarian contexts

Excellent knowledge of the project management cycle and financial project controlling

Experience with the development of projects funded by institutional donors

Professional experience in quality control and project monitoring systems

Knowledge of the international humanitarian network (IASC, cluster system etc) and the international standards

Strong planning and problem solving skills, excellent analytical skills

Good knowledge of modern information technologies and software

Good networking and strong communication skills

Strong interpersonal skills and ability to respectfully interact with people from diverse cultural and religious backgrounds.

Experience in leading a project team

Readiness for trips to Ukraine when the security situation allows it

Readiness for longer stays abroad and openness to manage projects in other countries and sectors

Excellent English language skills, German, Ukrainian and/or Russian is desirable

EU citizen or working permit for Austria a must


How to apply

You have the option of choosing between 37 and 38 hours per week as a full-time position.

Salary depending on education and work experience for 37 hours per week between € 2,637.80 and € 3,031.40 gross; in case of family allowance € 61.85 gross per child; plus foreign allowance € 262.19 gross

At 38 hours per week, the gross monthly salary is 2.7 % higher than at 37 hours per week.

Further education and training opportunities

Three additional days off

Two additional days of holiday from the second year of holiday (based on a 5-day week)

The application procedure runs through Caritas of the Archdiocese of Vienna

We look forward to receiving your application! Please send your CV and cover letter in English as well as copies of relevant certificates and letters of recommendation by email. Applications will be treated confidentially.

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