JIAS Graduate Assistant

at International AIDS Society
Published August 31, 2022
Location Geneva, Switzerland
Category Administration  
Job Type Full Time  


About the IAS:


IAS – the International AIDS Society – convenes, educates and advocates for a world in which HIV no longer presents a threat to public health and individual well-being. After the emergence of HIV and AIDS, concerned scientists created the IAS to bring together experts from across the world and disciplines to promote a concerted HIV response. Today, the IAS and its members unite scientists, policy makers and activists to galvanize the scientific response, build global solidarity and enhance human dignity for all those living with and affected by HIV. The IAS is also the steward of the world’s most prestigious HIV conferences: the International AIDS Conference, the IAS Conference on HIV Science, and the HIV Research for Prevention Conference.


More information on IAS can be found at www.iasociety.org.


Details of Employment:


The JIAS Graduate Assistant will be based in Geneva, Switzerland and report to the JIAS Managing Editor. The position is full-time and fixed-term for 6 months to start ideally mid October.


This position is intended for recent graduates and paid at the Geneva minimum wage.


Purpose of the Position:


With an impact factor of 6.707, the Journal of the International AIDS Society (JIAS) is an online, open-access, peer-reviewed scientific journal serving the dissemination of essential and innovative HIV-related research. JIAS welcomes submissions on HIV-related topics from across all scientific disciplines, including but not limited to:


Basic and biomedical sciences

Behavioural sciences and epidemiology

Clinical sciences

Health economics and health policy

Operations research and implementation sciences

Social sciences and humanities

JIAS prioritizes submissions from operational research and implementation science as publication of such material can provide valuable information on various algorithms for monitoring and providing support for comprehensive, yet affordable and sustainable treatment, prevention and care programmes in different contexts.


More information on JIAS can be found at www.jiasociety.org.


The JIAS Graduate Assistant will assist the overall mission of the journal to provide a platform for HIV researchers, including less-experienced authors and those from low- and middle-income countries, to disseminate their research findings. The incumbent will support the coordination of the review pipeline as well as of the development of special issues. During the employment, the incumbent will learn about academic publication, peer-review processes, and how to address ethical issues in scientific writing.


Main Responsibilities:


Supporting the editorial workflow, for example by helping to coordinate and expedite the online peer review process

Providing administrative, logistic and clerical support as needed, for example by maintaining the journals electronic file system and database

Supporting the coordination of special issues by maintaining timelines and helping facilitate agreements with external partners

Promoting the journal using social media and other communication channels.

Perform any additional tasks requested by the JIAS Managing Editor.


Academic Qualifications:


Recently graduated in a scientific discipline is required.

Work Experience:


One year of general office/work experience

Experiences in scientific or academic writing are desired

Experience in desk literature research is desired

Professional experience in editorial work and publishing would be advantageous

Understanding of current issues in HIV science and policy would be advantageous

Although not essential for this position, the IAS acknowledges the value of the experience of living with HIV and will consider this when evaluating applications.



Meticulous attention to detail

Excellent writing and editing skills

Excellent time management and organizational skills, with the ability to track multiple projects or activities and work effectively to external and internal deadlines

Strong interpersonal and communication skills and ability to work effectively in a collaborative team environment

Excellent computer skills in the Windows environment (particularly Microsoft Excel, Word, Outlook, and PowerPoint)

Proficiency in searching and extracting information from scientific literature databases (e.g. PubMed) a plus.



Excellent command of written and oral English.


How to apply


Interested and qualified candidates should send their CV and a cover letter, in English by email.

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