Junior Project Assistant

at International Organization for Migration
Published June 26, 2022
Location Brussels, Belgium
Category Administration  
Job Type Full Time  

Description

Context:

 

Under the direct supervision of the project manager and under the guidance of the Head of Unit for Labour Mobility and Social Inclusion (LMI) and under the overall supervision of the Chief of Mission in the Country Office for Belgium and Luxembourg, the incumbent will assist the LMI Head of Unit with the implementation of projects of the IOM Country Office. In addition to this, the incumbent will be expected support some activities related to the development of new projects in the LMI Team.

 

Core Functions / Responsibilities:

 

  1. ASSIST WITH THE IMPLEMENTATION OF PROJECTS

 

In particular, the incumbent will:

 

In close coordination with the LMI Head of Unit, assist the Project Management Teams with the implementation and follow-up on project activities. This includes supporting the team with research tasks, administrative tasks and the (logistical) organization of meetings and events.

Assist with the drafting/ formatting of meeting reports and minutes; routine correspondence, type letters, reports and memoranda as well as IOM documents and forms related to IOM operational and administrative matters;

Assist the Project Management Team with the development of new projects and initiatives in the field of Labour Mobility and Social Inclusion. This includes assistance with the drafting/ formatting of concept notes and project proposals.

Assist in drafting/ formatting public information documents, website articles, press releases and information dissemination on IOM activities towards public and private stakeholders.

Any other tasks as may be required.

  1. ASSIST WITH POLICY SUPPORT AND OUTREACH

 

Assist in identifying possible partnerships with the private sector, civil society (NGOs, diaspora associations, etc.) and other stakeholders (such as the Belgian government and universities) in order to improve knowledge on migration initiatives and policies.

Assist with the drafting/ formatting of presentations and speeches related to integration for the LMI Head of Unit or the Chief of Mission.

Prepare for, participate in and follow-up on meetings/conferences on behalf of the organization.

Any other tasks as may be required.

Required Qualifications and Experience

 

Education

 

Bachelor’s degree (or higher) in economics, social science, migration studies or related field from an accredited academic institution with one year of relevant professional experience.

OR

 

Completed High School degree with three years of relevant professional experience

Experience and skills

 

Demonstrated first working experience or internship in the area of project management, reporting or monitoring and evaluation of projects;

Demonstrated first working experience or internship in the area of migrant integration or labour migration;

Strong organizational and time-management skills;

Ability to work independently;

Experience in liaison with non-governmental organizations, national, regional and international authorities and institutions is an advantage;

Strong organizational and time-management skills;

Strong communication and diplomatic skills, applied in a professional environment;

Ability to work independently against tight deadlines;

Languages

 

Fluency in English and French is required. Knowledge of Dutch is desirable.

 

Required Competencies

 

The incumbent is expected to demonstrate the following values and competencies:

 

Values

 

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

 

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

 

Other

 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

Appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of vaccination against COVID-19.

 

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

 

How to apply

 

Interested candidates are invited to submit their applications – Questionnaire on Mandatory Requirements, CV and Cover Letter, referring to this advertisement (SVN 2022-20).

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