Junior Project Coordinator

at Vital Strategies
Published April 29, 2022
Location Surabaya, Indonesia
Category Management  
Job Type Full Time  


About the project:


The UK PACT project titled ‘Enhancing Sustainable Urban Mobility of Coastal Metropolitan Cities Towards Safer, Inclusive, Resilient, and Ambitious Low-Carbon Development Pathways’ aims to address the twin challenges of post-Covid-19 recovery and climate change mitigation action by supporting Makassar and Surabaya in increasing their ambition to improve and implement the targets and scope of their sustainable urban mobility strategy to be more inclusive, resilient, and safe with lower carbon emissions. It is part of the Future Cities –Low-Carbon Transport Portfolio of UK-PACT in Indonesia.


Job Purpose


The Junior Program Coordinator is responsible for the management of the project in Makassar and/or Surabaya, including managing key stakeholder relationships, facilitating and coordinating technical assistance, providing project management support, maintaining regular communications, monitoring, and reporting on progress for the city along with providing support to the Project Lead towards overall national outputs across Indonesia.


Duties and Responsibilities


Work closely with Makassar and/or Surabaya city government focal points to realize the successful implementation of the cities’ chosen intervention


Support the city to create and execute strategies for successful program implementation and ongoing stakeholder engagement


Coordinate and facilitate local stakeholder meetings


Regularly review, compile, and disseminate information obtained via stakeholder engagement into documents and reports that are coherent and readily accessible


Manage project activities in the city responsible along with any other local consultant/s as needed.


Develop, jointly with city officials relevant project goals, budgets, timelines, and milestones


Monitor their city’s progress toward milestones and objectives, and compile data and narrative accounts of accomplishments to report to the Project lead.


Submit monthly financial and program management report as updates.


Consult with Project Lead, stakeholder groups to align vision, strategy, and resources around projects and programs developed during the collaborative process


Lead stakeholder meetings and deliver presentations, as needed in the responsible city.


Manage city level workshops


Help gather information for potential publicity opportunities and support communications teams to highlight those in the city.


Respond to information and assistance requests from management and the donor


Identify and troubleshoot bottlenecks and delays


Undertake any other related duties as assigned by the Project Lead.




Education and degree


Graduate degree in public health, public policy, public administration, or a relevant field of study, or equivalent experience/education

Excellent writing, communication, interpersonal, and public relations skills

Ability to navigate various interests and a operate in a dynamic and complex political environment

Ability to balance the drive for action with an inclusive process

Ability to establish effective working relationships with persons of varied backgrounds

The ability to apply a race and gender analysis to all produced work and proposed interventions Self-starter with the capacity to work collaboratively with offsite managers and effectively communicate tasks and critical project updates

Experience required:


Minimum of 3 to 5 years of experience and progressive responsibility, or a Bachelor’s degree

Experience in community organizing with expertise in facilitating, building, or leading community collaboration projects

Experience with program and strategic planning


How to apply


To apply, please submit your resume, quoting the job title. We regret that only shortlisted candidates will be notified.

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