Project background:
The WINGS project is a 36-month initiative in Kenya focusing on the school-to-work transition and aims to improve access to productive and decent work for vulnerable individuals, particularly women, youth, and persons with disabilities, in five target counties: Nairobi, Mombasa, Kisumu, Nakuru, and Uasin Gishu. The project addresses the issues of informality and unemployment by focusing on two specific sectors: domestic work and support staff, and ethical and sustainable fashion.

Result 3 of the WINGS project specifically focuses on promoting employment development in the ethical and sustainable fashion sector in Kenya and encouraging the growth of fashion businesses. The project intends to offer a structured and comprehensive programme encompassing online fashion business training, specialised technical training for designers and artisans in Mombasa, Nairobi and Kisumu, access to an advanced fashion lab with a showroom in Nairobi, and support for entrepreneurship, while fostering sustainable development and decent job creation. Through CISP, this result also aims to engage with academia, facilitating knowledge transfer and enhancing long-term training provision in the sector.

Role Summary
The Project Logistician will play a critical role in ensuring the smooth planning and execution of all logistics, procurement, and operational activities under the WINGS project—particularly within the ethical and sustainable fashion component. This role will directly support training delivery, fashion lab operations, and multi-city coordination to enable an efficient and impactful learning and production environment. We are seeking someone who is equally good at the administrative side of logistics as well as being practical and hands on, organising room layouts, making sure technical devices work and that people from a variety of backgrounds are able to feel comfortable in our training spaces. The ability to operate and assemble an industrial sewing machine, while not essential, would be an added advantage.

Key Responsibilities:
1. Logistics & Operations Coordination
Plan and coordinate logistics for project activities across Nairobi, Mombasa, and Kisumu
Organize logistics for training sessions, workshops, and residencies, including venues, materials, equipment, and participant coordination.
Support participant logistics, including communication, scheduling, and coordination for training and lab access.
Ensure timely availability and distribution of training materials and equipment, including fashion lab tools and supplies to fully support the training program both online and in-person.
2. Fashion Lab Technical Operations Support
Support the setup, organization, and day-to-day operations of the Fashion Innovation Lab
Ensure availability and proper organization of sewing machines, cutting equipment, and workshop tools
Coordinate routine servicing, maintenance, and repair of equipment with external technicians
Manage storage, handling, and tracking of fabrics, trims, and production materials
Support trainers and participants during practical sessions by ensuring all tools and materials are prepared and functional
Promote safe use of equipment and adherence to basic workshop safety standards
3. Procurement & Vendor Management
Manage procurement processes in line with AICS, CISP, and KikoRomeo guidelines
Coordinate sourcing and contracting of service providers (venues, trainers, catering, accommodation, transport).
Prepare and maintain procurement documentation and vendor records
Support contract management and service delivery follow-up
4. Inventory & Asset Management
Maintain an accurate and up-to-date inventory and asset register for all project equipment, including fashion lab tools
Track movement, allocation, and condition of assets across locations
Work with the lab technician to ensure proper storage, maintenance, and accountability of equipment
5. Training, Participant & Learner Logistics Coordination
Coordinate participant logistics including communication, scheduling, and training access
Support onboarding and coordination of designers, artisans, and trainees
Ensure smooth delivery of training sessions and lab access to program participants
Coordinate learner travel logistics including transport arrangements, reimbursements, and scheduling for training sessions and residencies
Ensure timely communication of travel plans, directions, and reporting details to participants
Support equitable access by organizing transport solutions that enable participation from diverse and vulnerable groups
Track attendance in relation to travel coordination and address any logistical barriers affecting participation
6. Travel & Field Coordination
Support field missions and staff movement planning across project locations.
7. Compliance & Safeguarding
Ensure all logistics operations align with organizational code of conduct and donor regulations.
Support implementation of safeguarding policies, including PSEA
Maintain confidentiality and compliance with data protection standards
8. Reporting & Documentation
Prepare and submit weekly logistics updates to the Project Manager outlining readiness for upcoming trainings, workshops, and Fashion Lab activities
Develop and submit monthly logistics and operations reports to the Project Manager, summarizing activities supported, learner logistics, procurement status, and key challenges
Maintain accurate and up-to-date procurement and logistics documentation in line with donor (AICS) requirements
Support the Lab technician in preparing and regularly updating inventory and asset registers for all project equipment, tools, and materials
Support preparation of donor and internal reports by providing timely and accurate logistics and data
Work closely with the Project Accountant to ensure proper documentation and reconciliation of logistics and procurement-related costs, including learner travel
Key Deliverables:
Efficient coordination and delivery of logistics for all project activities
Procurement and service provider contracts in compliance with donor requirements
Properly managed inventory and asset register for the Fashion Innovation Lab
Timely availability of training materials and equipment
Organized logistical documentation to support project reporting and audits
Reorganisation of physical spaces to suit the needs of specific trainings and events
Requirements:
Education:
A university degree or diploma in Logistics, Supply Chain Management, IT, Procurement, Business Administration, or a related field
Professional Experience:
Minimum 2–4 years of experience in logistics, procurement, or operations, preferably in training projects
Experience organizing logistics for training, workshops, or events.
Experience in fixing things that don’t work as planned
Experience managing procurement processes and vendor coordination.
Familiarity with inventory and asset management systems.
Experience in donor-funded projects is an added advantage
Experience with ERP systems (e.g., Odoo) is desirable
Desirable skills:
Experience working in the fashion, textile, or creative production sector is an added advantage
Experience working in multi-location projects (e.g., Nairobi, Mombasa, Kisumu)
Knowledge of fashion production tools, equipment, or creative sector logistics
Knowledge of fashion machinery and ability to use a sewing machine
Strong vendor and stakeholder management skills
Experience supporting training or capacity-building programs
Understanding of Donor procurement and compliance procedures
Key Competencies:
Strong organizational and planning skills
Attention to detail and ability to manage multiple tasks
Problem-solving and adaptability in dynamic environments
Strong communication and coordination skills
Ability to work under deadlines and manage competing priorities

The interested applicants with the required skills are invited to submit their application with the E-Mail subject line ‘’ Logistician– Sustainable Fashion & Employment Creation”. Late applications will not be reviewed.

Applications must include ALL of the following in order to be assessed:

1. Cover letter clearly demonstrating how you meet the qualifications for this position including your availability and salary expectation.

2. CV including 2 referees (maximum 2 pages)