About Concern:

Concern Worldwide is an international, humanitarian, non-governmental organisation dedicated to the elimination of extreme poverty and the reduction of human suffering, primarily in fragile countries. Our vision is a world where all people live in peace and prosperity and are treated equally, with dignity and respect.

We work with people living in extreme poverty to achieve major improvements in their lives which last and spread without ongoing support from Concern. Informed by the priorities of affected communities, we go where the needs are greatest, and work to save lives, protect and develop livelihoods, support recovery and build long-term resilience.

To advance our mission and achieve quality and impact in all that we do, our work is guided by our core values and nurturing a culture of inclusion, compassion, and humanity. Built on the inspiration of our founders, and our long record of delivering effective programmes, our values reflect our history and our commitment to addressing extreme poverty in the most fragile countries.

Role Purpose:

The job holder will provide efficient and effective logistical, procurement and administrative support in the Country in compliance with Concern’s and donor policies & procedures.

Main Duties and Responsibilities

Procurement/Supply Management

Support the management and tracking of project orders and monitor daily Supplies Request tracking sheets.
Support cost effective management and execution of procurement in line with Concern’s and donors’ policies and procedures.
Complete and maintain required documentation for any type of procurement (supply, service or work).
Organize, plan and prioritise project supply needs.
Brief all staff on the supply chain system and the constraints related to it.
Assist the logistics staff in developing and renewals of framework contracts
Compilation of carbon footprint report
Warehousing (Store Management) – Supporting the Logistics Officer

Releasing, issuing and receiving goods from and to the stores
Verify all stock moving in and out of the stock to ensure that they are in good condition and quantities
Ensuring appropriate forms are used, and authorization provided, for all stock movements
Organizing dispatch, loading and offloading of deliveries
Ensuring proper and safe handling of stock
Limiting access to the store and ensuring that it is locked when unattended
Ensuring the store is clean, neat and orderly at all times
Ensuring that materials are stacked safely with no risk of injury or damage and in such a way as to ensure ease of access
Recording, reporting and requesting appropriate approvals for any stock damages, discrepancies or shortages
Maintaining accurate and complete store records in line with Concern’s policy & procedures
Maintaining the final distribution files, managing all records submitted by program teams and ensuring accurate consolidation and reporting on the monthly stock report.
Administration (In the absence of the Administration Support Officer)

Welcome office visitors and direct them to the relevant person or office
Manage housekeeping services - garbage collection, pest and rodent control, office cleaning to ensure a clean, healthy, safe and professional working environment
Liaise with Logistics Officer and field staff to ensure adequate and timely procurement of office supplies for field offices.
Manage the office admin store for office supplies and stationery office
Liaise with administration in Nairobi in the management of Marsabit, Machakos, and Tana River lease renewals and rent payments
Update and maintain the list of office inventories
Support with flight bookings
Support with accommodation bookings
Other Duties & Responsibilities:

Transport

Ensure a robust vehicle maintenance system is in place and that maintenance conducted are property documented.
Assist the Logistics Officer in reviewing monthly transport reports and monitoring fuel consumption
Monitor the maintenance conducted on Concern vehicles by external service providers.
Coordination of taxi requests for taxi hailing companies
First Aid

Liaise with the Logistic Manager/Operations Director in ensuring that every vehicle used by Concern staff has an appropriate first aid kit.
Minimum Education, Qualifications & Experience Required

A degree in Logistics, Operations Management, Business Administration, Management or relevant field
At least two (2) years’ experience working with an NGO or UN Agency in a similar role
Preference will be given to candidates who have:

Full professional qualification
High integrity and demonstrated ability to follow standards and policies
Ability to attend to details and work in a systematic and organized manner
Positive attitude and willingness to learn
Commitment to humanitarian principles and values
Strong communication and negotiation skills
Team player and able to work with others (internally and externally)
Analytical and problem-solving

Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only with the subject of the email as 'Logistics Support Officer'