Manager Grant

at BRAC
Published March 29, 2022
Location Freetown, Sierra Leone
Category Management  
Job Type Full Time  

Description

With over 100,000 employees reaching an estimated 135 million people, BRAC is the world’s largest non-governmental organization.

 

BRAC is a development success story, spreading anti poverty solutions born in Bangladesh to 9 other developing countries in Asia and Africa, making it a global leader in providing opportunities for the world’s poor.

 

With a holistic approach that uses a wide array of tools including microfinance, education, healthcare, legal services and more, BRAC invests in communities’ own human and material resources, catalysing lasting change and creating an ecosystem in which the poor have the chance to seize control of their own lives. Of the world’s top development and humanitarian relief organizations, BRAC is one of the few based in the global South. BRAC International is seeking application from competent, dynamic and self-motivated individuals to fill up the following position:

 

Position: Manager, Grant

 

Duty Station: Country Office (with occasional visits to provincial field offices)

 

Purpose:

 

The Grant Manager will support the Country Office, Sierra Leone, in strategic and operational stewardship over donor resources by applying a set of relevant systems, policies, procedures and tools to ensure that grants and contracts are donor compliant and best serve the organizational mission. Under the direction of a Country Director while receiving technical support from the HQ Grant Management team, the Grant Manager will be responsible for ensuring that the country program adheres to all its grant management obligations internally within BRAC and externally with donors. This position is empowered to make recommendations for improvements needed within Country Office systems to support donor compliance.

 

This role will work closely with Fundraising/Program Implementation/Operations and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

 

Major Responsibility

 

Coordination

 

Coordinates and negotiates the drafting process for financial and narrative reports among different teams, ensuring submission deadlines are met and reports of high quality

Liaises with the donor/Affiliates regarding any clarifications on reporting dates or changing donor requirements and inform teams accordingly; update tracking systems

Facilitates Kick Off meetings with a diverse stakeholder group

Facilitates monthly Grant Review Meetings with a diverse stakeholder group, notes action commitments and follows up to ensure completion;

Facilitates Close Out meetings and actions

Participates in Global Grant Management community of practice calls and trainings on behalf of Country Office and applies relevant information and learning internally

Lead and coordinate Due Diligence of Downstream partners during grant implementation as needed

Communicates with Affiliates and SMT/CMT regarding donor related issues that require escalation

Proactively analyses issues and resolve through collaboration with other teams/partners/Affiliates

Compliance

 

Supports adherence to BRAC Grant Management procedures and policies

Supports adherence to BRAC Sub-Grant Management procedures and policies

Supports adherence of complex donor compliance requirements across the Country Office and downstream partners through regular communication of compliance elements and training

Supports the Rapid Assessment process by reviewing all calls for proposals with a compliance lens

Supports the Donor Contract review process by reviewing contracts with a compliance lens;

Support teams across Country to ensure all opportunities, proposals, contracts and amendments follow BRAC processes

Ensure vetting of all partners complete and evidenced

Draft sub-grant agreements using endorsed template packages and ensuring that all donor compliance requirements are passed down

Identify and address or escalate any potential compliance issues to SMT/CMT

Analysis

 

Support review of proposal budgets to ensure correct budget template and identify questionable costs from donor compliance perspective

Perform monitoring of grants, grant spending, portfolio spending and perform further analysis to aid in resolution of issues identified

Maintain portfolio and pipeline tracker for the Country Office

Maintain reporting tracker for the Country Office

Portfolio Management

 

Use Grant Management System and tools and monitor Country Office portfolio and performance in grant management

Lead regular grant reviews and other monitoring across allocated portfolio

Provide regular management information to the SMT/CMT on the performance of the active portfolio (Key Performance Indicators)

Identify issues in active grant portfolio and apply problem solving skills to resolve these

Support the SMT/CMT to develop action plans to address issues highlighted by grant metrics and indicators and implement those actions

Capacity Building

 

Capacity build more junior staff and promote learning in the grant management team, as applicable.

Encourage professional development among Grants Management team

Systems

 

Maintain grant files in accordance with BRAC procedures

Act as Country/Programme [select one] Office super user and lead on the BRAC Grant Management System, its reporting functions, and ensuring adherence to system guidelines to promote data quality

Develop expert knowledge of Grant Management System & dashboard functionality, maintain up to date data and use GMS data for decision making

KPIs

 

# of procedures and tools of Global Grant Management Manual adopted as core process by the Country Office

# of procedures and tools of Global Sub-Grant Management Manual adopted as core process by the Country Office

Dashboard maintained of grants portfolio & pipeline & presented to SMT/CMT for decision-making

Adoption of Grant Management System within Country Office

Improved donor feedback on reporting timeliness and quality

Knowledge, Skills & Competencies

 

Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level (UNHCR, USAID, GAC, DFAT, DFID)

Possess basic understanding of program operations including procurement and field realities

Possess understanding of the full grant cycle including proposal development phase

Understanding of the financial aspects of grant management, ability to work with Finance Departments on grant management issues

Show courage and confidence to have tough conversations with other CO teams, donors and Affiliates

Show high skills in coordination and negotiation

Strong attention to detail, problem solving skills, and ability to analyze trends

Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial systems)

Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure

Fluent communication (written and spoken) in English

Knowledge of BRAC, its history, and its programmes and culture desirable

Educational Requirements:

 

Bachelor’s degree in Finance or International Development or related field

Experience (Including sector/industry):

 

Experience with NGOs

7+ years in development or related field;

Experience in grants management

 

How to apply

 

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

 

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience  by email OR by hand to our Head Office 43 Freetown Road, Lumley.

 

PLEASE MENTION THE NAME OF POSITION IN THE SUBJECT LINE

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