National Project Manager

Published March 24, 2022
Location Cracow, Poland
Category Management  
Job Type Full Time  



The Project Manager will be based in Cracow (Poland) and will respond to Cesvi Emergency Coordinator.


The Project Manager works in collaboration with the Cesvi team in the country.


The Project Manager is responsible for initiating, planning, executing, controlling and closing a project. To do this, the Project Manager must coordinate the staff that is involved or work in the project. In further detail the Project Manager will be responsible for:


Ensuring that project activities are implemented on time and according to the approved project documentation


Definition and implementation of project activities


Monitoring of project activities and identification of necessary amendments, in accordance with the Emergency Coordinator and Cesvi HQ.


Coordination with project partners for the activities to be implemented; drafting of MoUs to be submitted to HQ for revision (Legal dept)


Coordination with other PMs, if present, for project implemented in the same area to avoid duplication and overlapping and promote synergy of intervention


Ensuring the correct filing of project documentation


Financial management, procurement procedures and purchases related to the assigned projects, in collaboration with the local administrator and under the supervision of the HQ accountants for the correct allocation of costs.


Management of project donors’ relations, in coordination with the Emergency Coordinator


Drafting of reports and submission of documentation to the donor (through the HQ) ensuring the achievement of the expected results foreseen in the project document for the related period


Ensure proper filling of project documents


Management of the relation with project’s stakeholders, involving the Emergency Coordinator and Cesvi HQ when strategic for Cesvi work in the country


Contribute to the definition of the internal procedures manual


Efficient management of the office, goods and means


Coordination with HQ and the Emergency Coordinator for visibility activities related to the assigned projects


Human Resources management


Coordination of Cesvi and partner’s staff assigning specific tasks and objectives to ensure the achievement of the goal of the project, according to MoU provisions.


Local staff selection and training according to the project’s activities and in compliance with applicable procedures and safe recruitment procedure


Direct coordination of project’s staff in agreement with the Emergency Coordinator recommendations, ensuring alignment with administrative and security matters


Development of Cesvi presence in the country


Participation in sectorial clusters, sharing periodical update with the Emergency Coordinator


Support in analysis and needs assessments for new projects


Contribute to Cesvi’s strategy on the field


In coordination with the Emergency Coordinator and the HQ, contribution to donors’ relations and promotion, through meeting and presentations of new donors’ acquisition, both through taking active part to forums and workshop and through direct organization of ad hoc meetings


Supervision and implementation of Cesvi Safeguarding policies



University degree in International Development, International Relations, Political Science, Law


Minimum five (5) years’ project management experience in NGO environment, including experience directing and implementing programs in both protracted crisis and/or development contexts


Prior experience in Poland and/or other complex areas in Eastern Europe


Prior experience in needs assessments and project proposal writing


Solid knowledge of NGO procedures, approaches and operations


Knowledge of project cycle management


Prior experience in implementing humanitarian projects addressed to Refugees and IDPs


Familiarity with the Protection, Shelter, Emergency and Recovery programming sector/sub sector


Knowledge of effective financial and budgetary planning and control, review and evaluation


Ability to produce timely project proposals and high-quality narrative reports


Experience of managing multi-donor and multi-site programmes


Proven experience in personnel management and in capacity building of National/International staff


Extensive experience of working role within a complex country programme in recovery and emergency response or in fragile state or protracted crises


Good reporting skills, analysis of project’s indicators and objectives


Fair understanding of budget issues in humanitarian projects (i.e. administrative and financial planning)


Proficiency in English, written and spoken


Proficiency in Polish, written and spoken


Strong computer skills including Microsoft Word, Excel



Master’s degree or other professional degree desired


Experience in field base management


Experience in coordinating activities across multiple locations, also remotely


Knowledge of rules and regulations of main institutional donors operating in emergency (i.e. ECHO)


Knowledge of Russian (oral and written)


Knowledge of Ukrainian (oral and written)


Interested candidates can send their CVs

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