Office Assistant

at Help
Published September 4, 2022
Location Kyiv, Ukraine
Category Administration  
Job Type Full Time  

Description

Help is seeking a qualified professional to fill the position of Office Assistant for its Emergency assistance programme to ensure support of programme activities.

 

About Help:

 

German organisation “Help-Hilfe zur Selbsthilfe” (Help) is active worldwide for 40 years. We are currently implementing different programmes in more than 25 countries (https://www.help-ev.de/en/about-us).

 

Since its inception in 1981, Help has been committed to providing people in need with prompt, sustainable and long-term aid, and support. Help strengthens survivability, improves living conditions, and increases the resilience of people in difficulty worldwide.

 

Summary:

 

Help is seeking a qualified professional to fill the position of Administrative Assistant. The Administrative Assistant will work under supervision of the Project Manager and the Project Coordinator and will be responsible for the support of programme activities.

 

Location: Office Assistant will be based in Kyiv

 

Starting date: ASAP

 

Duties and Responsibilities:

 

Updates, schedules and sorts of input and output documents.

Translates all documents related to Help n Ukraine projects from Ukrainian into English and vice versa.

Provides interpretation services from Ukrainian into English and vice versa during the meetings.

Receives phone calls and incoming documents.

Reports to Finance Officer and performs all assigned tasks individually and with minimum of instructions.

Handles and controls inventory lists, staff list and makes sure they are accurate and complete.

Handles lease and maintenance of the office.

Acquires office supplies with the approval of the immediate supervisor.

Conducts office reception.

Performs other tasks from the scope of work and by order of the immediate supervisor.

Qualifications and Skills:

 

University degree preferable (within linguistics, finances, administration etc.)

Fluent knowledge of spoken and written English and Ukrainian is a must.

IT literacy.

Analytical and organizational skills.

Good communication and interpersonal skills, self-initiative, responsibility.

Ability to work both independently and as a part of the team.

Ability to learn quickly and adjust to new assignments.

Previous experience in civil/NGO sector, both local and international, with similar scope and type of work will be considered as an advantage.

Reporting and communication:

 

The Office Assistant reports to the Finance Officer according to the reporting procedure set by Help.

 

How to apply

Interested candidates, with the required qualifications, may submit their Curriculum Vitae in English to Help via e-mail as soon as possible.

 

Please indicate the vacancy title you are applying for in the subject line. Additional proofs (diploma, references, etc.) are not needed at this stage.

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