Office Assistant

at OSCE
Published May 2, 2022
Location Pristina, Kazakhstan
Category Administration  
Job Type Full Time  

Description

Tasks and Responsibilities:

Under the direct supervision of the Senior Democratization Officer and the overall supervision of the Regional Centre (RC) Director, the incumbent will provide programmatic assistance, translation/interpretation, and secretarial services to the implementation of the Field Support Section tasks. The incumbent will perform his/her tasks in one of the five Regional Offices:

 

Assists and supports the respective Field Support Section staff in their daily duties by executing logistical arrangements for monitoring, advocacy actions, projects, workshops, conferences and trainings; liaises with Sections in the HQ and in the field to facilitate the implementation of programmatic activities; organizes seminars including the preparatory work;
Collects, reviews and sorts incoming mail, providing background files and information;
Dispatches outgoing mail, sends messages via electronic mail facilities;
Is responsible for organizing the office files including: specifying the list of files in order to make them available to the staff; checking and updating files; maintaining and updating files of reports, cases, other confidential related issues, correspondence and other relevant material; classifying and coding material being filed; when required attends meetings and drafts minutes;
Schedules appointments for the Senior Democratization Officer and the Programme Officer;
Arranges and co-ordinates meetings, notifying participants of time, date and subject matter;
Ensures the availability of office supplies (stationery, computer material); arranges for the procurement of material needed; if needed, arranges transport in co-ordination with the Transport Office;
Searches for the information and background documentation required by the Senior Democratization Officer and the Programme Officer as requested;
Drafts reports and correspondence in English on the basis of the instruction received from the Senior Democratization Officer and the Programme Officer and/or on the basis of the knowledge of the work; prepares summaries of relevant meetings, documents;
Accompanies the Senior Democratization Officer and the Programme Officer, if applicable, to provide interpretation services (consecutively and simultaneously) from English into Albanian and/or Serbian and vice versa during meetings, conferences, seminars, roundtable meetings, etc.;
Translates texts and documents of various kinds (legal texts including laws, decrees, administrative decisions, incoming and out coming both official and informal communications;
Performs other duties as assigned.

For more detailed information on the structure and work of the OSCE Mission in Kosovo, please see: http://www.osce.org/mission-in-kosovo

Necessary Qualifications:

Completed secondary education;
Minimum three years of relevant working experience with governmental, inter-governmental, International Organizations or civil society organizations in secretarial, record keeping, editing, research of information and report writing;
Project support experience and practical experience in translation/interpretation;
Excellent written and oral communication skills in English, and in local languages. Knowledge of other regional languages as an asset;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Computer literate with practical experience using Microsoft applications.

Interested candidates can send their CV

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