Office Assistant & Messenger

at Pacific Community
Published November 2, 2022
Location Pohnpei, Micronesia, Federated States of
Category Administration  
Job Type Full Time  
Base Salary USD 1,491
Salary Units Month

Description

 

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Micronesia Regional Office (MRO) situated in Kolonia, Pohnpei, Federated States of Micronesia (FSM), is the main hub for SPC's projects and partnerships with the Micronesian members of the Federated States of Micronesia, the Republic of the Marshall Islands (RMI), the Republic of Palau, and the United States territories of the Northern Mariana Islands (CNMI), and Guam. The MRO opened in January 2006.

The role – the Office Assistant – Messenger will provide administrative and messenger support services to the Micronesia Regional Office and all divisions and projects working through the MRO as requested.

 

The key responsibilities of the role include the following:

Provide support for office reception

Greeting clients and visitors
Receiving calls and delivering messages
Provide support for general office administration

Monitor inventory of office supplies
Updating and sorting all official files, documents, and publications
Support to help ensure the overall office maintenance, cleaning and efficient use of office and project resources
Provide support for messenger duties

Pickup and delivery of mail, official documents
Support to bank runs
Step in as driver for MRO
Assist with processing customs clearance
Collect vendor quotations and invoices
Provide support for official meetings and workshops

Ensure proper set up of meetings, conferences, and official functions
Provide logistics support for the delivery of meetings, conferences, and official functions
Provide support for vehicle fleet management

Ensure vehicles are cleaned and well maintained, vehicles undergo regular tune-ups, are properly registered, cleaned and fuelled

Experience

At least 2 years’ experience in providing administrative assistance, office assistance or messenger, driver service

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