Office Manager

at Sayara International
Published October 26, 2022
Location Khartoum, Sudan
Category Administration  
Job Type Full Time  

Description

Sayara International is hiring an experienced Office Manager to join its Sudan team. This role is full-time and is based in Sayara’s Sudan office. Please read the full Terms of Reference below and guidelines on how to apply for this role. We look forward to hearing from you.

This role is only open to Sudanese Nationals.

Position Description:

We are looking for a results-driven and confident Office Manager to join Sayara International’s team in Sudan.

Under the overall guidance and supervision of Sudan’s Country Director and the Operations Manager, the Office Manager will be responsible for day-to-day management of Sayara International’s Sudan office in Khartoum. The Office Manager will report to Sayara’s Operations Manager.

The ideal candidate will have a proven track record of office management and of working with international organizations and donors.

The Office Manager will contribute to the work Sayara does to build positive change in societies that most need it. You will be working as part of a welcoming and diverse multicultural team of experienced professionals.

Responsibilities:

Maintain day-to-day operations of the organization’s office in Khartoum, including through correspondence with vendors, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
Coordinate and provide logistical travel support for domestic and international travel, including flight, hotel, and car rental reservations.
Greet and assist visitors (representing Sayara International in a professional manner), attend to a high-volume of incoming phone calls, and deliver excellent support services.
Schedule and coordinate appointments and meetings and manage staff calendars.
Provide guidance on filing and archiving systems in accordance with set guidelines by Sayara regarding the protection, retrieval, transfer, and disposal of records.
Maintain company efficiency by planning office processes, layouts, and equipment procurement.
Complete operational requirements by scheduling and assigning tasks, and by following up on them to ensure completion.
Responsible for mailing and shipping.

Education

Minimum of a Bachelor's degree in Business Administration or a related field

Experience

Minimum of two years’ experience as Office Manager or equivalent role, specifically in Sudan.

Experience working with international organizations and donors

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