Operations & Administration Intern/Officer

at SEED Madagascar
Published August 22, 2022
Location Fort Dauphin, Madagascar
Category General  
Job Type Internship  

Description

Position Overview

 

This in-country post provides support with the operational and administrative tasks required to run the NGO. The officer will work alongside both national and international staff providing a wide range of support to SEEDs international staff team including supporting the development of organisational policy and procedures, preparing internal and external reports, and day-to-day administration tasks. In addition, the postholder will work alongside SEEDs field-based conservation staff in managing short term volunteer recruitment, support in the field and promotion of the programme. The diversity of activities undertaken will provide a wide-ranging experience for an early career development professional who can effectively and efficiently deal with a comprehensive range of tasks related to the complex world of overseas development.

 

About the organisation

 

SEED Madagascar is a British Charity working in partnership with communities in the south east of Madagascar. We integrate high quality community health, sustainable livelihoods, education infrastructure and conservation programmes to support long term, sustainable change and add to international best practice through research and publication across all of our programmatic areas. We are now looking for entry level officers and managers to work alongside national staff and expand our team.

 

Title: Operational and Administration Intern, change of title and responsibilities to Operational Support Officer subject to passing 3-month probationary review.

 

Reporting to: International Operations Manager

 

Location: Fort Dauphin, Anosy Region, Madagascar

 

Commitment: 12 months extendable

 

Salary: Voluntary, unsalaried, contribution to living expenses and insurance

 

*Job type:*Office based

 

Duties and Responsibilities:

 

Assist in the preparation of reports for internal and external audiences including Annual Reports and Malagasy Ministry reports

Assist the Director of Operations and International Operations Manager in day-to-day administration tasks

Work with the Director of Operations and Programmes and International Operations Manager in developing systems and management procedures across the NGO

Working across departments on a variety of operational support tasks

Conduct research for organisational best practice across both functional and programme areas

Support on creating and writing website content to ensure information is up-to-date organisational and project information is up-to-date

Work with national staff to increase their skills and capacity, providing mentoring or training where appropriate

Support the construction, maintenance and management of equipment inventories and logs

Work alongside the IT Officer to provide basic IT support

Support the health and safety culture across the organisation, providing guidance and review where necessary

Support with the writing of minutes and taking notes across the organisation

Collating, inputting, and describing project data in conjunction with department heads for a variety of audiences

Ensure all of SEEDs policies and procedures are evident throughout the work of the department, including those for safeguarding, whistleblowing and anti-corruption, and undertake continual training to ensure these are always promoted

Any other tasks required by the International Operations Manager or Director of Programmes and Operations in line with the tasks of the post

Required Skills & Experience/Person Specification

 

Hold an undergraduate degree in or relating to Development or Conservation or be able to demonstrate a passion for these areas

Be able to work independently

Have good all round computing skills and experience in Microsoft Office

Have previous experience working to deadlines and have ability to successfully manage their time

Communicate clearly and engagingly in written English across a range of media forms

Be able to communicate verbally to encompass the range of cultures you will be working with

To have a good level of written English and be able to proofread documents to a high standard

To have a curious mind and a patient, problem solving attitude

Ideally have previous experience living, working or travelling in a developing country, though is not essential

Be fluent in English. A working knowledge of French is desirable but not essential

Be capable and comfortable adapting to life in a least developed country with sometimes basic living conditions

Be able to work and socialise within a small group of people and to be respectful and take personal responsibility for maintaining a good reputation for the NGO in the community

Be able to adjust to life in another culture and a foreign language and be able to work at all times with cultural sensitivity

Demonstrate the ability, social skills and confidence to give clear guidance and support to other members of the team in respect of the philosophy and procedures of SEED in order to protect both their safety and the reputation of the NGO.

Practicalities

 

The successful candidate will be able to financially support themselves for the full duration of this post and will have their own laptop computer (non-tablet).

 

How to apply

 

Interested applicants should send a CV and covering letter in English outlining how their skills and experience match the requirements in the job description criteria to SEED Madagascar Director of Programmes and Operations, Lisa Bass by email.

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