We are excited to offer an excellent opportunity for an entry level development professional who is interested in gaining skills in operations and administration areas, to join SEED Madagascar (SEED) as our Operations and Administration Officer.

Duties and Responsibilities:

Provide pre-departure logistical support and advice with visas, hotels, flights, accommodation, medication etc to new international staff and short-term conservation volunteers
Lead on supporting international staff during their initial time with SEED including arrival, orientation, social inclusion, cultural understanding, housing and integration into the SEED team
Provide pastoral care, working with line managers to ensure that new and existing international staff and volunteers’ wellbeing is supported
Support the Conservation team in Sainte Luce on providing orientations and pastoral care of volunteers when required
Support the Communications team with advertising the volunteer programme and helping volunteers to increase their fundraising efforts
Support on creating, editing and writing website content and resources to ensure organisational and project information is up-to-date
Support on the recruitment of international staff, including the advertisement of vacancies
Assist in the preparation of reports for internal and external audiences including Annual Reports and Malagasy Ministry reports
Work with the Director of Operations and Programmes, and the International Operations Manager in developing, updating and implementing organisational databases, systems, policies and procedures across the NGO
Oversee the training schedule for international staff and work alongside national and international staff to increase their skills and capacity, providing mentoring or training where appropriate
Work alongside the IT Officer to provide basic IT and equipment management support
Support with the writing of minutes and note taking across the organisation
Support project teams where required to develop systems to manage donor compliance, or support with financial or administrative reporting requirements
Ensure all of SEED’s policies and procedures are evident throughout the work of the department, including those for safeguarding, whistleblowing and anti-corruption, and undertake continual training to ensure these are always promoted
Assist with administration tasks and any other tasks required by the International Operations Manager or Director of Programmes and Operations in line with the tasks of the post.
Required Skills & Experience/Person Specification

Hold an undergraduate degree in or relating to Business or Development or be able to demonstrate a passion for this area
Be able to work independently and be proactively
Have good all round computing skills and experience in Microsoft Office
Have previous experience working to deadlines and have ability to successfully manage their time
Communicate clearly and engagingly in written English across a range of media forms
Communicate verbally to encompass the range of cultures you will be working with
To have a good level of written English and be able to proofread documents to a high standard
To have a curious mind and a patient, problem solving attitude
Ideally have previous experience living, working or travelling in a developing country, though is not essential
Be fluent in English. A working knowledge of French is desirable but not essential
Be capable and comfortable adapting to life in a least developed country with sometimes basic living conditions
Be comfortable with campsite conditions whilst supporting the team in the field for days at a time
Be able to work and socialise within a small group of people and to be respectful and take personal responsibility for maintaining a good reputation for the NGO in the community
Be able to adjust to life in another culture and a foreign language and be able to always work with cultural sensitivity
Demonstrate the ability, social skills and confidence to give clear guidance and support to other members of the team in respect of the philosophy and procedures of SEED to protect both their safety and the reputation of the NGO.

Interested applicants should send a CV and covering letter in English outlining why they wish to take up this position and how their skills and experience match the requirements in the job description criteria to SEED Madagascar Director of Programmes and Operations, Lisa Bass by email.