Operations Director

at Conservation International
Published April 13, 2022
Location Monrovia, Liberia
Category Management  
Job Type Full Time  

Description

POSITION SUMMARY

 

Conservation International Liberia is seeking a highly motivated individual for the position of Operations Director Manager. The Operations Director oversees the financial, human resources, and administrative functions of a department or program.  They manage the program’s financial, accounting, donor, and grant management functions and work to ensure management has the timely and relevant financial information needed to make informed decisions.   The Operations Director ensures that sound donor and grant management policies and practices are adopted and implemented.  They lead to budget and revenue forecasting efforts provide support for fundraising proposals and develop short- and long-term budgets, financial projections, and strategic plans.

 

In addition to financial management, the Operations Director oversees the program’s human and operational resources.  They ensure operation functions are efficient and effective and continually look for improvements that improve efficiency, productivity, and operational capacity.  The Operations Director develops and implements guidelines and practices that align operation functions with the program’s business plans and CI’s overall conservation objectives.  They are accountable for ensuring operational functions are in compliance with CI’s policies and procedures and local reporting and governance bodies. The Director works with program leaders and HQ to implement audit findings.

 

The Director directly manages operations staff and duties are performed under limited, or as needed, supervision.

 

RESPONSIBILITIES

 

Financial Management:

 

Manage the program’s budget and ensure timely and accurate financial reporting. Work with program leadership to identify and implement follow-up actions when necessary.

Oversee the timely, complete, and accurate recording of accounting transactions.  Ensure compliance with CI policies and procedures and local reporting requirements.

Oversee grants administration and donor reporting.  Manage budgeting, reporting, and financial compliance of grants and donor agreements.

Lead annual and ad-hoc budgeting and financial modeling. Support fundraising proposal efforts.

Ensure the effective and efficient stewardship of CI’s financial resources.

Manage the operations budget.

Manage other financial issues that arise, including risk management.

Prepare and generate monthly, quarterly, and periodic financial reports. Review results with senior management

Provide ad-hoc analysis and projections in support of new funding streams/opportunities, long-range financial plans, and revenue campaigns

Oversee the efficient management of accounting, finance, and payroll functions. Ensure compliance with internal and external requirements and standards.

Support training department staff and other users on using the financial system, navigating system upgrades, and generating end-user reports

Human Resources:

 

Work closely with Global HR for guidance on people management issues including performance management, merit review, recruiting, staffing, and compliance with CI policy and local labor laws.  Ensure supervisors receive guidance on all personnel issues.

Advise management in staffing and strategic planning efforts.

Develop and implement capacity-building efforts and partner with management and HQ to ensure staff are engaged and are able to deliver results.  Identify and implement training needs.

Business Operations:

 

Report on program performance and metric achievement.

Lead efforts to improve program efficiencies and effectiveness. Recommend changes in business processes and structure as needed.

Align operation functions with program priorities, with a focus on internal client service and maximizing operational effectiveness.

Support program and system roll-outs.

Ensure proper use and application of CI systems and processes.  Liaise with IT to ensure staff is able to access and use CI’s technology assets.

Assist in identifying and addressing issues of high risk.

Perform related duties as assigned.

WORKING CONDITIONS

 

This position is based in Monrovia, Liberia.

Typical office environment.

Occasional travel of less than 5% may be required.

Ability to work extended hours to meet deadlines.

QUALIFICATIONS

 

Required

 

Bachelor’s degree or equivalent in Finance, Accounting, Business Administration, or a related field.

7 or more years directly related work experience in managing financial, grants, human resources, and overall operations administration for comparably-sized program portfolios in an international setting.

5 or more years of experience in grants management.

Up to 2 years of experience supervising the work of teams.

International nonprofit experience.

Strong analytical skills.

Strong communication and presentation skills including the ability to effectively convey complex details or technical information.

Highly familiar with etiquette, protocol, and employing cultural awareness and sensitivity.

Proven team player.

Highly organized and able to manage multiple priorities simultaneously in a dynamic environment.

Professional accounting certifications such as ACCA, CPA, and CFA are an added advantage.

Preferred

 

Some post-graduate college work studies completed.

Experience in management of operations for an international NGO.

 

Interested candidates can send their CVs

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