|Published||November 10, 2023|
|Job Type||Full Time|
Winrock International (WI) is currently recruiting for the position of Operations and Finance Director (OFD) for an anticipated USAID-funded Climate Resilient Water Governance Activity in Pakistan. The OFD will be responsible for managing and coordinating field operations in Pakistan for the Climate Resilient Water Governance Activity while supervising the project’s operations, procurement, grant, finance, human resources, and administrative staff. In undertaking these responsibilities, the OFD will coordinate very closely with the Technical Director and work under the direction of the Chief of Party (COP). In addition, OFD will coordinate and work closely with Winrock home office to respond to requests regarding operations, procurement, grants/subcontracts, security, human resources, and compliance matters. The position will report to the Chief of Party and be based in Islamabad, Pakistan.
The position is contingent upon receipt of donor funding.
Responsibilities include, but are not limited to the following:
Train and supervise local operations, administrative, grants, procurement, human resources (HR), and finance staff in operational procedures and monitor work to ensure compliance with USAID rules and regulations and Winrock procedures as laid out in the Winrock project manuals;
Oversee operations personnel performance in close communication with the COP;
Oversee operations of the project’s office ensuring timeliness, compliance, and cost principles in the procurement of goods and services;
Assist in formulating and implementing office policies and practices in line with Winrock policies and laws of Pakistan;
Support the development and updating of the project’s Grants Manual and oversee grantmaking operations including any required capacity building for sub-grantees;
Develop purchase order contracts with proper quotations, selection memos in place, and background checks through Lexis Nexis as laid out in Winrock’s Finance, HR, Procurement and Security Manuals;
Prepare consultant agreements, performing due diligence in checking salary information, education credentials, and background checks per Winrock’s consultant guidance;
Review and approve payments prior to obtaining the COP’s approval. Ensure all supporting documentation is in place and contractual requirements are met before proceeding with payments;
Monitor contracts to ensure consultants, subcontractors, or local vendors (as appropriate) are working within their Level or Effort and Period of Performance. Monitor contractual compliance to ensure services and/or goods are delivered within deadlines;
Supervise the daily financial operations of contracts including cash management (disbursements, and log), banking issues, and payment procedures ensuring compliance with the Winrock Field Office Finance Manual. Communicates with the Winrock accountant to resolve any questions as needed;
Lead the preparation of the Field Office Voucher (FOV) ensuring all vouchers and supporting documentation are clear, and approvals are attached. Prior to submission to the Home Office Accountant, ensure Quickbooks is clearly labeled, and expenses charged to the proper project accounting charge-codes as instructed by the Home Office accountant.
Work closely with the technical team to monitor financial obligations to ensure budget availability and allocability;
Bachelor’s degree in business administration, finance, accounting, public administration, or related field.
10 years of experience of which a minimum of 5 years must be direct USAID project management experience—preferably with a USAID contract implementer.
Minimum 3 years previous experience managing teams and building the capacity of junior staff.
Extensive knowledge of USAID regulations and policies (including 2 CFR 200).
Experience with grants programs.
Strong knowledge of financial management and reporting and procurement processes.
Proficiency with MS Word and Excel; Experience with Quickbooks desired.
Prior experience with contingency planning.
Strong organization and prioritization skills, interpersonal skills, and attention to detail.
English verbal and written fluency required.