Operations Manager

at Greenpeace
Published March 28, 2024
Location Johannesburg, South Africa
Category Management  
Job Type Full Time  

Description

Greenpeace Africa seeks to fill this vacancy with a highly qualified professional that has the flexibility to work remotely, as Greenpeace Africa implements a hybrid work location model, with work-from-home being the primary model of work.

Purpose of the Role

The Operations Manager role will be Responsible for overseeing and managing the day-to-day operations of the business across Africa and providing support services that enable staff to work optimally in all office locations as well as remotely, facilitating interdepartmental communication and allocating tasks and resources as needed to efficiently and effectively operations. This role contributes to the smooth operation of the operations department and the overall success of Greenpeace Africa's mission to protect the environment.

Main duties

Office Management

Ensure the office spaces are safe and secure, comfortable, environmentally friendly i.e. recycling, energy saving solutions, water saving methods are adopted and liaise with Landlord to ensure that the building is well maintained.
Ensure all rental agreements are regularly reviewed and renewed where applicable.
Perform IT capacity planning (current and future)
Manage budget for office and IT, ensure that budget is not exceeded and expenses are well recorded.
Coordinate and manage office relocations, including ensuring sufficient security, access control and safety levels are in place and maintained
Ensure minimum standards for office spaces are developed, approved, implemented and maintained consistently across all locations.
Management, Servicing & Control of Assets

Make sure that physical property is fit-for purpose, serviced, operational and in order
Maintain Asset Register listing and reconcile with Finance every quarter.
Implemented and updated systems and procedures for management of assets and ensuring compliance.
Make sure that the offices are kept clean at all times, liaise with cleaning service providers and ensure SLA terms are followed

Procurement policies and procedures

Ensure procurement is done in accordance with the GPI guide for electronics and green procurement.
Review procurement procedures by ensuring that suppliers fulfil all requirements in the scope of work as agreed.
Educate staff about the procurement policies and procedures
Ensure all Service Level Agreements are in place, updated and planned for in time.
Manage the procurement of equipment on behalf of the five offices in line with existing policies.
Maintain suppliers database and renew annually
Facilitate the procurement of goods and/or services on behalf of other departments in line with existing policies when required. Value for money is crucial and so liaising with departments in question to understand the specific requirements.
Coordinate meetings and workshops, logistics invitations, venues, schedules including staff entertainment.

Health and Safety Compliance

Ensure that the office complies with the OHS Act and ensure task teams are formed and responsible for safety and first aid. Liaise with the Security Manager if there are any emergencies. 24/7 On-call duty for emergencies
Budgeting

Prepare annual budgets for Unit
Plan, budget, obtain approval and implement projects requiring capital expenditure
Ensure approval from SMT member is obtained for expenditure before incurring such
Manage designated cost centres, budgets and capex within budget
Manage the use of approved budget on an annual bas
Qualifications and Experience

Tertiary qualification in Business Administration
Minimum 5 years’ experience in a similar role.
Experience working with MS Office
Experience in supervising staff and contractors.
Capacity to identify and flag complex operations and challenges, break them down into problems that can then be tackled and resolve them.
Knowledge of market dynamics, regulatory requirements, and cultural nuances across Africa.
Experience working in challenging and sometimes security conscious environments.

Interested qualified candidates should email a cover letter & CV with Operations Manager as the subject line.

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