Job Purpose

The Operations Officer is responsible for managing and coordinating NSPPL’s operational activities, including logistics, procurement, asset and fleet management, administration, and safety and security arrangements, ensuring efficient support to programs in compliance with NSPPL policies, procedures, and donor requirements.
The position works closely with program teams and the Finance / HR Officer to ensure timely delivery of operational services and effective use of organizational resources.

Key Duties
Coordinate and manage day-to-day operational activities to ensure effective support for programs and field operations.
Ensure compliance with NSPPL policies, procedures, operational manuals, and donor requirements.
Coordinate with program teams and the Finance / HR Officer on operational needs, procurement procedures, and related administrative matters.
Monitor operational plans, identify challenges, and follow up on corrective actions.
Prepare and maintain accurate operational reports and documentation.
Identify opportunities to improve operational efficiency, cost-effectiveness, and resource utilization.
Logistics and Procurement
Manage logistics and procurement activities, including supply chain, purchasing, transportation, and distribution of supplies and equipment.
Prepare and follow up on procurement plans and requests to ensure timely delivery of goods and services.
Ensure procurement processes are transparent, competitive, properly documented, and compliant with NSPPL policies and donor requirements.
Coordinate supplier sourcing, quotation collection, evaluation, and follow-up on orders and deliveries.
Maintain accurate logistics and procurement records and reports.

Asset and Fleet Management
Maintain and update the fixed asset register and ensure proper tracking, allocation, maintenance, and inventory of organizational assets.
Manage fleet operations, including vehicle utilization, maintenance, fuel records, and required documentation.
Ensure the proper use and maintenance of assets and vehicles and report any losses, damage, or discrepancies.
Administration and Facilities Management
Coordinate daily administrative services and office operations, including facilities, utilities, maintenance, and general services.
Follow up on property rental agreements and ensure that offices and accommodation are properly maintained.
Maintain administrative records and coordinate with service providers to ensure timely and cost-effective services.
Safety and Security
Implement NSPPL Safety and Security Guidelines and Procedures within operational activities.
Ensure appropriate safety and security arrangements at offices and accommodation, including fire prevention and emergency procedures.
Monitor security developments, report incidents and potential risks, and follow up on mitigation measures.
Coordinate safety and security arrangements for staff movements and field activities.
IT and Operational Systems
Follow up on IT equipment, connectivity, and technical support requirements in coordination with relevant service providers or technical personnel.
Ensure proper use and maintenance of IT equipment and support the implementation of efficient operational systems and procedures.
Requirements
Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field. A master’s degree is an asset.
Minimum of 3 years of relevant experience in operations, logistics, procurement, or administration.
Good understanding of procurement procedures, logistics, asset management, and donor compliance requirements.
Experience coordinating with suppliers, local authorities, NGOs, and other stakeholders.
Strong organizational, analytical, communication, and problem-solving skills.
Good reporting and documentation skills, with attention to detail.
Proficiency in Microsoft Office applications.
Ability to manage multiple priorities, work independently, and coordinate effectively with different teams.

Please Send your resume/CV