Partnership & Reporting Officer

at Islamic Relief
Published September 22, 2022
Location Beirut, Lebanon
Category Management  
Job Type Full Time  

Description

Overall ResponsibilityThe role is responsible for ensuring that information related to local partner and institutional donors is organized and accessible. Partnership & reporting officer reports to the project coordinator. The role is responsible for maximizing and securing institutional funding through identifying funding sources, supporting applications, building relationships and advising on best practice to ensure contractual compliance.

 

The PRO is responsible for reports periodically to donors about project progress and answer any queries they may have, he/she also responsible for the final reporting package.

 

General objective:

 

Under the supervision of the project Coordination, the Partnership & Reporting Officer will:

 

Prepare and compile documentation for donor reporting

 

Conduct programmatic and financial review for the local partner

 

Contribute to the development of project documentation as part of proposals

 

Contribute to internal and external communication and institutional knowledge building as part of the contract management process

 

Ensure the identification and mapping of potential implementation partners, and participate to the due diligence and selection processes

 

Area of focus:

 

Stakeholder analysis.

 

Conduct organizational capacity assessment for the potential partners.

 

Assessment and identification of mission’s partnership requirements

 

Finalization of mission’s partnership and financial strategy

 

Willingness and possibility of implementing meetings with mapped local actors

 

Stakeholders’ (internal and external) compliance with donor reporting requirements

 

Priorities for the 2/3 first months:

 

Prepare and compile documentation for donor quarterly, interim and final reporting

 

Ensure the identification and mapping of potential implementation partners

 

Ensure sharing, dissemination and archiving of documents as part of the contract management process

 

Contribute to internal and external communication

 

Responsibilities and main activities:

 

Reporting

 

Ensure the proper launching of report writing through the dissemination of a retro-planning and the relevant templates

 

Contribute to the writing of reports and compile inputs from program and support teams at base level

 

Ensure process flow and compliance with the retro-planning

 

Compile report inputs and contribute to the proofreading and review process in line with donor guidelines and in close coordination with the Grants and Partnership Coordinator

 

Ensure submission of reports via the relevant platforms.

 

Contribution to proposal development

 

Under the supervision of the Project Coordinator, contribute to launching of concept notes, proposals and amendments development process, including the dissemination of a retro-planning and relevant templates

 

Support program and support teams at base level in the development of concept notes, proposals and amendments

 

Ensure compliance with the agreed process and schedule

 

Ensure consistency of concept notes, proposals and amendments’ contributions and contribute to the proofreading and review process in line with donor guidelines and in close coordination with the Grants and Partnership Coordinator

 

Contribute to the submission process of proposals and amendments using the dedicated platforms at national level

 

Contract management

 

Monitor and disseminate internally audit deadlines

 

Contribute to the organization of project opening and closing meetings

 

Follow-up on compliance with donors’ visibility requirements

 

Support the HOP and Project coordinator to produce external or internal communication material (photos, videos, interviews with teams and beneficiaries, testimonies, etc.)

 

Contribute to the regular dissemination of projects donors’ requirements and rules/regulations

 

Ensure partnership (grant agreements, teaming agreements, sub-award agreements) and audit (internal and external audit documents and reports, due diligence documents and reports) documents are properly archived and shared with the HQ

 

Ensure archiving of correspondence with the donor

 

Ensure project documents (concept notes, proposals, reports, amendments) are properly archived

 

Partnership management

 

Liaise with local partners regularly and work very closely with their staff to ensure that IR Lebanon projects are implemented smoothly

 

Conduct Organizational Capacity Assessments (OCA).

 

Plan capacity building programs for the local partners as per the findings of the OCA

 

Ensure the mapping of local actors active in IRL’s geographical area

 

Undertake meetings and data collection of shortlisted local actors in line with IR’s strategy and positioning

 

Establish a partnership matrix and update it on a regular basis

 

Ensure an understanding IR’s partnership requirements and support the identification of partnership possibilities/prospects

 

Contribute to the development of IR’s partnership strategy

 

Support the due diligence and selection processes

 

Institutional knowledge-building

 

Ensure regular sharing of project, partnership and audit documents produced at country level with the HQ

 

Ensure dissemination of final project documents and partnership agreement with the relevant stakeholders at country level

 

YOUR PROFILE

 

Specific skills and experience:

 

At least 3 years experience in INGO/NNGO and at least 2 years in reporting or partnership capacity (or equivalent)

 

Demonstrated experience in proposal writing, donor rules and regulations, validation procedures & coordination of processes

 

Experience in developing/managing partnerships with NGOs inclusive of grants/sub-grants management

 

Experience with key institutional donors

 

Master/ bachelor degree in development studies, social sciences or any other relevant field

 

Soft skills:

 

Ability to independently organize work and prioritise tasks

 

Strong diplomacy skills, patience and clear communication skills

 

Ability to coordinate many departments / teams

 

Language:

 

English and Arabic required.

 

How to apply

Submit the CV and cover letter by email.

 

Subject of email should be the following reference "READV-P&RO-CAMV-2022" .

 

Electronic applications returned to an email address other than the one above will not be considered.

 

Only candidates who have legal papers to work in lebanon are applicable to apply for this post.

 

Please provide copy of your legal papers with your CV.

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