Description
HAMAP-Humanitaire is seeking an experienced and motivated Partnerships Coordinator to support the development, coordination, and management of partnerships with local organisations in Syria, contributing to the effective implementation of its humanitarian mine action programme and the advancement of its localization approach.

The Partnerships Coordinator will serve as the main focal point for HAMAP-Humanitaire’s local implementing partners, ensuring effective communication, coordination, and follow-up of partnership activities. The position will support the implementation of partnership agreements, monitor partner commitments, workplans, and deliverables, identify implementation challenges, and facilitate collaboration between partners and HAMAP-Humanitaire’s programme, technical, and support teams.

Under the direct supervision of the Country Coordinator in Syria, the Partnerships Coordinator will ensure regular follow-up with implementing partners, facilitate the identification and communication of operational and organisational support needs to the relevant HAMAP-Humanitaire departments, and monitor progress against agreed partnership actions. The position will contribute to ensuring that partnership activities are implemented in accordance with approved project documents, partnership agreements, donor requirements, and HAMAP-Humanitaire’s policies and procedures.

The Partnerships Coordinator will also contribute to strengthening sustainable relationships with national civil society organisations and relevant stakeholders, promoting equitable, accountable, and effective partnerships. The role will support the identification of potential new partners and partnership opportunities in line with HAMAP-Humanitaire’s programme priorities and longer-term strategic objectives in Syria.

Hierarchical and organizational links:

Reports to: Country Coordinator in Syria

Coordinates with: Regional HMA Technical Advisor, Regional MEAL Officer, Regional Support Functions Manager for Middle East, programme teams, support departments, local implementing partners, and relevant national stakeholders.

Objective 1: Partnership Management and Coordination

To ensure effective management and coordination of HAMAP-Humanitaire’s partnerships with local implementing organisations in Syria, maintaining strong working relationships, facilitating communication, and ensuring that partnership commitments, roles, and responsibilities are clearly understood and followed in accordance with partnership agreements and project requirements.

Objective 2: Partnership Implementation Monitoring and Follow-Up

To support the effective implementation of partnership activities through regular monitoring of partner workplans, deliverables, reporting obligations, and contractual commitments. Identify implementation challenges, delays, and risks, facilitate timely follow-up on agreed actions, and ensure that relevant issues are communicated and escalated to the Country Coordinator and responsible technical or support functions.

Objective 3: Localization and Partnership Development

To contribute to HAMAP-Humanitaire’s localization objectives by promoting equitable, accountable, and sustainable partnerships with national organisations. Facilitate coordination between local partners and relevant HAMAP-Humanitaire teams on identified capacity-strengthening needs and agreed actions, while supporting the identification, assessment of partnership suitability, and development of potential new partnerships in line with organisational priorities.

Main responsibilities
Partnership Management and Coordination

Serve as the primary focal point for HAMAP-Humanitaire’s local implementing partners in Syria, ensuring regular communication and effective coordination.
Support the preparation, review, and follow-up of partnership agreements, amendments, and related documentation in coordination with the Country Coordinator and relevant departments.
Ensure that partners clearly understand their contractual obligations, responsibilities, reporting requirements, and agreed deliverables.
Organise and facilitate regular partnership coordination meetings, document key discussions and decisions, and follow up on agreed action points.
Maintain updated partnership records, including agreements, workplans, correspondence, meeting minutes, and other relevant documentation.
Facilitate communication and coordination between local partners, HAMAP-Humanitaire’s programme and support teams, and consortium members as required.
Partnership Implementation Monitoring and Follow-Up

Monitor the implementation of partner activities against approved workplans, timelines, deliverables, and partnership agreements.
Follow up on the timely submission of partner narrative reports, activity updates, and other contractual deliverables, reviewing their completeness and consistency with agreed requirements.
Coordinate with the Regional MEAL Officer and relevant programme teams to follow up on reported achievements, project indicators, and supporting evidence.
Identify implementation delays, operational challenges, and risks affecting partnership activities, and bring them to the attention of the Country Coordinator.
Follow up with partners and relevant HAMAP-Humanitaire teams on agreed corrective actions, ensuring that outstanding issues are addressed within established timelines.
Conduct regular coordination and monitoring visits to implementing partners and project locations, in accordance with operational requirements and security procedures.
Localization and Partnership Development

Contribute to the implementation of HAMAP-Humanitaire’s localization approach by promoting constructive, equitable, and accountable relationships with national implementing partners.
Facilitate the identification and communication of partners’ technical and organisational capacity-strengthening needs to the relevant HAMAP-Humanitaire departments.
Coordinate with technical and support functions teams to facilitate the planning and scheduling of capacity-strengthening activities and follow up on agreed actions, without assuming responsibility for their technical content or delivery.
Support the identification and initial assessment of potential local implementing partners, including gathering organisational information and coordinating relevant internal reviews.
Contribute to the development of new partnership opportunities and partnership arrangements in coordination with the Country Coordinator.
Gather feedback from partners on partnership processes, coordination arrangements, and operational challenges, and propose practical improvements.
Partnership Compliance, Reporting and Coordination

Monitor partners’ adherence to partnership agreements and contractual requirements, referring technical, financial, and organisational compliance matters to the responsible departments.
Coordinate with the Regional Finance Officer and Regional Support Functions Manager regarding partner reporting obligations, documentation requirements, and identified compliance concerns.
Support the consolidation of partnership-related information for internal reports, donor reporting, programme reviews, and management updates.
Support partner communication and coordination during internal reviews, donor monitoring, audits, and other project verification processes.
Provide regular updates to the Country Coordinator on partnership implementation progress, outstanding commitments, challenges, and matters requiring management attention.
Support the Country Coordinator with the HAMAP-Humanitaire coordination activities.
Risk Management and Authority
The Partnerships Coordinator is responsible for identifying and reporting risks related to partnership implementation, contractual obligations, reporting, and coordination. The position supports compliance with partnership agreements, donor requirements, and HAMAP-Humanitaire’s internal policies and procedures.

The Partnerships Coordinator may recommend corrective actions and facilitate their follow-up with implementing partners. Significant operational, contractual, safeguarding, or compliance concerns must be promptly escalated to the Country Coordinator in Syria and referred to the relevant technical or support functions as appropriate.

Limits of the Role
Unless specifically delegated and authorised, the Partnerships Coordinator shall not:

Sign, amend, or terminate partnership agreements or make contractual or financial commitments on behalf of HAMAP-Humanitaire.
Approve partner budgets, expenditure, payments, or financial reports outside established delegations of authority.
Assume responsibility for technical or organisational capacity assessments, training, or capacity-building activities assigned to specialised technical and support functions.
Independently approve changes to project activities, deliverables, contractual obligations, or implementation arrangements.
Make formal commitments to donors, authorities, or external stakeholders without appropriate authorisation.
Override established approval mechanisms, compliance procedures, or decisions of the Country Coordinator and responsible technical or support functions..
Required competencies and qualifications
Qualifications and Experience
Education

Bachelor’s degree in International Relations, Development Studies, Humanitarian Action, Social Sciences, Business Administration, Management, or a related field.
A relevant professional qualification or certification in project management, or humanitarian programme management would be an asset.
Experience

Minimum of 5 years of relevant professional experience in partnership management, programme coordination, grants management, or humanitarian project implementation, including experience with an international NGO.
Previous experience in Humanitarian Mine Action.
Demonstrated experience working directly with local implementing partners, including partnership coordination, monitoring, and follow-up of contractual commitments.
Experience in managing partnership agreements, tracking implementation progress, and coordinating reporting and deliverables.
Good understanding of institutional donor requirements, partnership compliance, and accountability mechanisms.
Experience working with consortium-based projects and coordinating with multiple implementing organisations would be an asset.
Experience contributing to localization initiatives and the development of equitable partnerships with national organisations would be highly desirable.
Training or experience in EORE and/or NTS would be an asset.
Required Skills
Behavioral

Demonstrates integrity, accountability and professionalism, taking responsibility for decisions and responding constructively to feedback.
Plans and prioritises work effectively, anticipates risks and takes initiative to achieve high-quality results within established deadlines.
Works collaboratively with colleagues, local partners and other stakeholders, contributing to a constructive and respectful working environment.
Communicates clearly and effectively and builds positive working relationships across different functions, cultures and operational contexts.
Promotes continuous learning, knowledge sharing and improvement, and supports the development and performance of others.
Demonstrates adaptability and sound judgement when working across multiple countries and in changing operational environments.
Promotes a working environment free from discrimination, harassment, retaliation, sexual exploitation and abuse, and upholds HAMAP-Humanitaire’s safeguarding and PSEA principles.
Promotes inclusion and equal participation and considers gender and diversity perspectives in the performance of responsibilities.
Technical

Strong understanding of partnership management principles, localization approaches, and humanitarian programme implementation.
Ability to coordinate and monitor partnership agreements, implementation workplans, reporting obligations, and contractual deliverables.
Good understanding of project cycle management, including implementation monitoring, reporting, and coordination.
Ability to review partner narrative reports, identify implementation gaps, and follow up on required actions.
Familiarity with institutional donor requirements, partnership compliance, and accountability standards.
Ability to identify partnership-related risks, analyse operational challenges, and propose practical recommendations.
Strong organisational and documentation skills, including the ability to maintain partnership tracking tools, action plans, and reporting records.
Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and collaborative tools such as SharePoint and Teams.
Languages
Fluency in Arabic and English, both written and spoken, is required.
Knowledge of French would be an asset

Please send your resume/CV