Peer to Peer Support Specialist

at IPPF
Published March 17, 2022
Location Nairobi, Kenya
Category Administration  
Job Type Full Time  

Description

  1. JOB PURPOSE

 

The role of the Peer-to-Peer support specialist, Financial Oversight and Risk is to strategically support IPPFARO teams and Member Associations (MAs) to formulate and implement sound policies and procedures in accordance with recognized best practices and IPPF membership terms and conditions, to strengthen their internal controls and accountability and to promote the efficiency of their operations, using peer to peer strategies and approaches as well as technical assistance when necessary. He/she plays a crucial role on compliance of MAs with IPPF and other donors funding conditions and policies. The role will also support peer to peer financial governance among Mas

 

  1. KEY TASKS.

 

Under the general supervision of the of the Head of Strategy, Organizational Development

 

and Governance Department, the Peer-to-Peer Support Specialist, Financial Oversight and

 

Risk will be responsible for the following duties:

 

Risk Management

 

Support the region in the prevention, detection and management of fraud and

safeguarding matters.

 

Ensure that financial & other risks challenging the MAs performance are identified,

prioritized and appropriate action taken to support them.

 

Support and give guidance to MAs in the identification, prioritization and implementation

of risk assessment and management strategies in a timely manner using peer to peer

 

support.

 

Develop/review and implement strong financial controls and accounting systems and

policies as well as effective collaboration with MAs on all matters relating to the IPPF

 

Africa Region budget, APB, project funding, reporting and data provision.

 

Participate in any investigation under the responsibility of the Department of Strategy,

Organizational Development and Governance (SODG) and in the development and

 

implementation of roadmaps including debts and other institutional challenges, faced by

 

the MAs, as part of o risk prevention and management.

 

Build capacity of MAs Governing Bodies, SMT and relevant staff on risk management

and financial oversight using peer to peer strategies and approaches.

 

Monitor grants of MA, including the preparation of funding agreements, and release of

funds

 

Ensure Africa Region compliance to IPPF with donor project management policies, best

practices, and procedures, including the timely and complete submission of plans,

 

reports and other statutory requirements (Annual Program and Budget, Annual and Half

 

Year Reports, Audit report, etc.).

 

Review audited accounts, annual and half-year reports, annual program budget (APB)

and other Mas special financial reports including follow up on the development and

 

implementation action plans, when recommendations come from external auditors.

 

Financial Oversight

 

Lead and coordinate the development and implementation of peer-to-peer support

strategies on financial oversight, risk management and accountability, budgeting,

 

resource allocation and cost analysis based on principles of value for money.

 

Promote, support and facilitate peer to peer learning experience and sharing including

coaching and mentoring as part of Organizational Development (OD) and growth of MAs

 

on finance and risk management.

 

Ensure that MAs in the region can provide Technical Assistance on finance or risk

management of other MAs in the region and worldwide, directly or through centers of

 

excellence.

 

Support MA resource mobilization exercises with the External relations department of

the Africa regional office, the program and the operations’ departments , in particular for

 

the development of budgets for project proposals.

 

Support the identification of ARO and MAs organizational /TA needs, skills gaps and

skills available to enhance peer to peer support and support capacity building initiatives

 

on Operations management of MAs.

 

Compliance

 

Support MAs to develop and implement sound business plans.

 

Support MAs to comply with all legal, fiscal, and statutory requirements of governments,

 

donors, and other stakeholders of both restricted and unrestricted funding.

 

Support MAs in the development and review of their strategic and annual plans and

reports.

 

Promote and ensure a strong code of ethics and integrity within MAs project

management and programs principles and initiatives.

 

Contribute to building donor’s trust and confidence in MAs to raise adequate funding to

effectively undertake sexual and reproductive health and rights programs and project

 

management.

 

Support incident management resolution related to fraud

 

Support the prevention of safeguarding issues and contributes to their resolution

 

Collaborate with the Peer-to-Peer support specialist project management and programs

 

in developing procedures, guidelines, and tools for Mas of Africa region in alignment

 

with national, regional and international standards.

 

Work in close collaboration with other departments of the organization.

 

Support the accreditation review of MAs and implementation of post accreditation action

 

plans.

 

Support the Department of Strategy, Organizational Development and Governance to

ensure that department objectives are achieved on time.

 

Undertake any other duties that might be assigned by supervisor or other departments

of the IPPF Regional Office.

 

1) Competencies

 

PROFESSIONALISM: Knowledge on financial management and oversight, auditing, and risk

 

management. Demonstrates professional competence and mastery of subject matter; is

 

conscientious and efficient in meeting commitments, observing deadlines, and achieving

 

results; is motivated by professional rather than personal concerns. Takes responsibility for

 

incorporating gender perspectives and ensuring the equal participation of women and men in

 

all areas of work.

 

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits

 

input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places

 

team agenda before personal agenda; supports and acts in accordance with final group

 

decision, even when such decisions may not entirely reflect own position; shares credit for

 

team accomplishments and accepts joint responsibility for team shortcomings.

 

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly

 

interprets messages from others and responds appropriately; asks questions to clarify and

 

exhibits interest in having two-way communication; tailors language, tone, style and format to

 

match audience; demonstrates openness in sharing information and keeping people informed.

 

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies;

 

identifies priority activities and assignments; adjusts priorities as required; allocates

 

appropriate amount of time and resources for completing work; foresees risks and allows for

 

contingencies when planning; monitors and adjusts plans and actions as necessary; uses time

 

efficiently.

 

2) Education

 

  • An advanced university degree (MA/MSC) in Accounting, Finance management or related

 

field. • Membership of a recognized Professional Body in the related field.

 

3) Work Experience

 

At least seven years post graduate working experience. Broad experience on financial

 

management including auditing, risk, budgetary control, financial accounting, and project

 

management. At least 5 years’ experience in working in an international membership

 

organization or a federation.

 

4) Languages

 

English and French are the working languages of the ARO. For this post, fluency in English

 

and French (both oral and written) is required. Knowledge of Portuguese is an advantage.

 

5) Assessment

 

Evaluation of qualified candidates may include a desk review and/or an assessment exercise

 

which may be followed by competency-based interview.

 

6) Other Requirements

 

High level of demonstrated Professional Ethics

 

Integrity and Confidentiality

 

Diplomatic skills

 

Negotiation skills

 

Flexibility

 

Strong analytical skills

 

Good knowledge of IT

 

Experience in working in a multicultural environment

 

Willing to work outside standard office hours as required

 

Willing to travel internationally- about 30 days a year

 

How to apply

The IPPF Africa Regional Office (IPPF ARO) is seeking an individual to fill the position of Peer to peer Support Specialist, Financial Oversight and Risk. The post holder will be responsible for overall coordination and management of grants and restricted funded projects of IPPFAR and will ensure adherence to internal and donor standards, policies and regulations. S/he shall design and administer grants in IPPFAR and Member Associations, developing and refining manuals, building capacity on financial and accounting systems, ensuring alignment with program objectives, and managing procurement systems. For more details about this position, please see the job description attached (below).**

 

Interested individuals should submit an application form in the IPPFARO CV form (attached) and a 1-page cover letter by email with the job position you are applying for as the subject of the email. Please note that we will not consider applications that are not done in the requested format.

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