Preparedness & Response Officer

at ASEAN Coordinating Centre for Humanitarian Assistance
Published August 7, 2022
Location Jakarta, Indonesia
Category Management  
Job Type Full Time  


Broad Statement of Function


Assist the Assistant Director for Operations – Preparedness and Response in planning and managing the programmes and/or projects to further improve the preparedness and response activities;

Assist in implementing activities to attain objectives as stated in specific plans of action, such as AADMER work programmes related to AHA Centre and strategic work plans of the AHA Centre;

Maintain communication linkages and rapport with peer‐level officers in the EOC and relevant Preparedness and Response Divisions of National Disaster Management Organisations (NDMOs);

Liaise at operational level, with other humanitarian partners, such as UN agencies, Red Cross and Red Crescent Movement, Non-Governmental Organisation (NGOs) and otherinternational organisations;

Assist the Assistant Director for Operations – Preparedness and Response in identifying potential areas for cooperation programmes and projects to further improve ASEAN disaster preparedness and response;

Carry out any other assignments as tasked by his/her supervisors.

Primary Responsibilities


Manage and carry out AHA Centre activities pertaining to preparedness and response; and ensure a high level of professionalism in those areas


Assist in the implementation of the strategies for preparedness and response activities related to the ASEAN – Emergency Response and Assessment Team (ASEAN – ERAT) and ASEAN Disaster Emergency Logistics System for ASEAN (DELSA);

Assist in carrying out relevant training and/or simulation exercises related to ASEAN – ERAT, DELSA and other relevant training or exercises;

Compile and update data and information in the ASEAN Standby Arrangement database of earmarked assets and capacities for disaster relief and emergency response including from partners;

Prepare administrative requirements to facilitate assistance to affected country NDMO when disaster occurs;

Assist in the review of regional standard operating procedures for Standby Arrangements;

Maintain communication linkages and rapport with peer‐level preparedness and response officers in the NDMOs;

Assist in recommending types of relief supplies and experts needed to respond to certain types of disasters;

Assist in the deployment of Standby Arrangement relief supplies, experts and/or specialised teams to the affected countries in collaboration with the assisting countries;

Assist in the deployment of on‐site AHA Centre Liaison Officer(s) or Team to facilitate coordination between the assisting entities and the affected country;

Assist in the processing of mobilisation of personnel, relief items and equipment in respect of the provisions of assistance;

Prepare and record documentation on activities relating to emergency preparedness and response;

Prepare necessary documents for monitoring the utilisation of budget allocated to the Unit;

Follow and carry out emergency preparedness and response procedures as stipulated in the Standard Operating Procedures;

Maintain communication linkages and rapport, at operational level, with other disaster response entities, such as the UN‐OCHA (Office for the Coordination of Humanitarian Affairs), International Federation of Red Cross and Red Crescent Societies (IFRC) and other partner entities, to complement relief efforts, resource mobilisation and distribution network.

Job Qualification




Preferably Master’s Degree in one or more of the following disciplines: Disaster Management; Emergency Management; Disaster Risk Reduction; Natural Resource Management; Environmental Management; Business Management or relevant subject



At least five years of experience with proven track record and exposure to disaster and emergency response operations in a government, international organization and/or private sector;

Experience in dealing with a wide spectrum of areas in disaster management and developmental cooperation (policies, trends, issues and development) both at the regional and international environment;

Exposure to relevant activities dealing with various international organisations, related institutions and/or private sector.

Competency Profile


Core competence


High integrity and conscientiousness;

Ability to work under pressure;

Good composure;

Ability to project professionalism;

Ability to work as team leader and/or team member

Ability to work in a multi‐cultural setting

Technical Competency


Good understanding of disaster emergency response operations;

Knowledge of and familiarity with disaster preparedness and response concepts and operations;

Exposure to disaster emergency response operations;

Basic knowledge and understanding of concepts of information and communications technology;

Good regional and international awareness of developments in disaster management

Managerial Competency


Awareness of regional and international issues

Good emergency management skills

Ability to facilitate operations

Good command of oral and written English

Good communication skills

Good relationship management skills

Application Process


The AHA Centre urgently invites the best, most talented and highly motivated individuals from the ASEAN Member States to apply for this position. We encourage female candidates to apply.


Before the closing date, please submit your application, highlighting your suitability and potential contribution to the position, together with a detailed CV, certified true copies of educational certificates obtained and completing the AHA Centre

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