The African Population and Health Research Center (APHRC) is a leading Africa-based, African-led, international research institution headquartered in Nairobi, Kenya. APHRC conducts policy-relevant research on population, health, education, urbanization and related development issues in sub-Saharan Africa.

The APHRC seeks to recruit a Program Administrative Assistant to provide administrative support to the Health and Wellbeing Program within the Research Division.

Responsibilities

Manage the Program Leader’s office and respond to queries in his/her absence;

Schedule appointments for the Program Leader and other members of the team as necessary;

Manage meetings of the program, including preparing documentation and taking minutes as necessary;

Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;

Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;

Provide support in preparation and formatting of contracts and reports;

Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;

Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;

Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates; and

Help in monitoring project implementation including review of burn rates on the online management accounting system.

Qualifications and Experience

• Diploma in Business Administration or related field.

• At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program.

• Proficiency in MS Office suite.

• Good oral and written communication skills in English. Knowledge of French will be a plus.

• Good planning, financial and organizational skills.

• Ability to assess priorities and manage competing demands with minimum supervision.

• Excellent interpersonal skills.

• Experience working in a multidisciplinary and multicultural environment.

How to apply

Interested candidates are encouraged to apply through our recruitment portal. Only shortlisted candidates will be contacted; shortlisted candidates will be required to have a Police Clearance Certificate. Cover letters should be addressed to:

The Human Resources Officer

African Population and Health Research Center, Inc

APHRC Campus, Manga Close, off Kirawa Road, Kitisuru

1. O. Box 10787-GPO, Nairobi