Program Coordinator

at Hala Systems
Published April 13, 2022
Location Lisbon, Portugal
Category Management  
Job Type Full Time  


Hala Systems is a social enterprise working to transform the nature of protection and accountability in the world's toughest places by democratizing advanced defense, sensing, and artificial intelligence technology. Hala is currently saving lives, reducing trauma, and improving resilience for millions of people.


Our team works across the globe and hails from over 15 countries. We speak more than 20 languages and have studied and worked in leading educational, business, research and government institutions. We are mission-driven thinkers, and we share a deep respect for each other and for the communities that partner with us.


We believe in innovation with purpose, focusing on developing real and applicable technology solutions to the challenges facing the planet. We believe in working ethically and collaboratively, and making decisions with transparency. We value flexibility, adaptability, and a good sense of humor.



This position provides support to Hala’s Compliance Department for the management of grants and reporting to donors. The position will ensure that project implementation is compliant with grant commitments and timelines. The ideal candidate will have demonstrable previous experience producing high-quality program reports.


This is a full-time position open to candidates based in Lisbon with a yearly salary range of 45.000€ - 60.000€.


Req: 1800/01

We'll trust you to:

Manage day-to-day support to one or more portfolios of grants, including communicating and assisting the Grants Manager and overseeing adherence to project requirements, government regulations, and Hala’s policies.

Maintain up-to-date files for each grant.

Responsible to track donor reporting timelines and requirements for a portfolio of grants.

Responsible to draft donor reports for a portfolio of grants, and to organize inputs from relevant team members.

Responsible to input project information into client reporting systems.

Support the review and tracking of donor compliance requirements.

Prepare simple modifications or amendments to agreements.

Support with reviewing invoices and coordinating consultants.

Support with procurements and travel under the grants.

Support recruitment of long and short-term project personnel in accordance with Hala’s policy.

Support the preparation of other documents as needed, for internal or external communication, about grant progress.

Provide other support to the Hala’s Compliance Department, as needed, related to grants and program management.

May assist with planning, preparation, and management of program budgets and expenditures.

Support the Program Officer in the coordination of Programs

Who you are:

A team player with a demonstrated ability to work with diverse team members across multiple time zones.

A systems thinker and problem solver who can connect the dots between various technology stacks and overall project initiatives.

Experienced in building new hardware products as well as innovating to expand impact and reach.

A highly organized individual who is self-motivated. A values-driven, trustworthy, and honest person with a passion for helping people in need.

We'd love to see:

Previous experience producing high-quality program reports in English.

Bachelor’s degree or equivalent work experience.

Minimum 3 years of relevant grant management experience.

Experience in any of the contexts where Hala works would be an asset (Syria, Yemen, Sudan).

Experience in the humanitarian or development sector.

Familiarity with government donors.

Strong knowledge of Microsoft Office and Google applications and word processing abilities.

Very good writing and organization skills.

Strong attention to detail.

Demonstrated resourcefulness in problem solving and initiative to learn new skills.


Interested candidates can send their CVs

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