Program Officer

at Stichting Vluchteling
Published April 6, 2022
Location Warsaw, Poland
Category Management  
Job Type Full Time  



The Netherlands Refugee Foundation / Stichting Vluchteling (SV) is an emergency relief organization that worldwide supports partner organizations to assist displaced populations. In case of acute need, the Netherlands Refugee Foundation provides funding to international and national partners in order to provide direct assistance, such as shelter, medical care, clean drinking water and sanitation. In the Netherlands, the Refugee Foundation provides information to the Dutch public about the situation of refugees and internally displaced as well as about emergency aid in general.


Stichting Vluchteling currently has a diverse and enthusiastic team with around 40 employees, working predominately from The Hague. The working atmosphere is informal yet decisive, which is necessary to be able to react fast in case of emergencies.


Due to the recent developments in Ukraine, we are looking for a;


Program Officer - Ukraine Crisis


Common tasks


The program officer is responsible for managing grants that are provided from SV to both local and international aid organizations; in order to implement emergency aid programmes for refugees and displaced persons.


He/she contributes to our Ukraine and regional strategy, and ensures that the grants are spent responsibly and benefit refugees and displaced persons.


Place in the organization


The Programme Officer is part of the Programs and Advocacy Department. The team currently consists of seven program employees who are each responsible for their own region, three employees for the project on health (with a focus on NCD and MHPSS), one advocacy employee and one humanitarian access advisor. The team works closely with the Internal Operations, Fundraising and Communication departments.


For the response to the Ukraine crisis SV is currently recruiting three new positions: next to the Program Officer, a Regional Health Programme Manager and a Humanitarian Access Advisor are joining the team.


The post holder will be based in Poland and will report to the Head of the Programmes and Advocacy Department. The Health manager will report to the Programme Officer and the Medical Team Lead, whereas the Programme Officer and the Humanitarian Access Advisor will work closely together.


What does the job entail?


  • Monitoring and reporting on humanitarian needs in order to contribute to SV's country and regional strategies, in regards to selection of partners and projects to support


  • Monitoring and evaluating aid programs, both from the office and during business trips


  • Maintaining active partnership relation management, with national and international partners alike


  • Assessing partners' capacity and contributing to local partner capacity sharing.


  • Monitoring and compiling regular updates on humanitarian aid system dynamics


  • Actively contribute to the reflections around SV's MEAL strategies and organizational learning


  • Reviewing project reporting, including financial reporting


  • Drafting and elaboration of contracts


  • Participate in internal and external consultative bodies such as NGO meetings and meetings with private donors


  • Drafting briefings/talking points to support our communication and fundraising strategies


What do we expect from you?


  • Relevant education at university level, or demonstrable work experience at this level


  • At least five years of demonstrable international work experience in the field of refugees and/or humanitarian aid, preferably in programming or humanitarian affairs


  • Experience with program management cycle and with (remote) monitoring and evaluations of humanitarian assistance


  • Critical and constructive attitude towards MEAL beyond ‘ticking the boxes’


  • Experience working with local partners and capacity strengthening


  • Experience with, and knowledge of, the implementation and monitoring of the CHS commitments is an advantage


  • Demonstrable work experience in the region around Ukraine or Ukraine itself is an advantage


  • Familiarity with writing proposal for institutional donors (ECHO, BHA,..) is an advantage


  • Numerical insight, attention for details and process


  • Excellent analytical skills with the ability to summarize complex topics and information clearly and succinctly


  • Willing to provide extra effort also outside the regular working hours and during emergency responses


  • Excellent oral and written skills in English.


  • Knowledge of Ukrainian, Polish and / or Russian is an advantage.


  • Enthusiastic, creative, enterprising


  • Willingness to travel, including travel to conflict areas.


  • You endorse the goals and aims of the Refugee Foundation.


  • You have an EU nationality or work permit


What do we offer you?


  • A dynamic position in an enthusiastic organization of about 40 employees.


  • The position will be based in Poland.


  • A function with room for own initiative and new ideas.


  • An employment contract for initially one year with the prospect of renewal.


  • Salary and working conditions appropriate for a non-profit organization, depending on education, experience and age.


How to apply


Something for you? Then respond as soon as possible.


Send an e-mail with your motivation and your CV to Benoit de Gryse, via email stating "Vacancy Program Officer Ukraine".

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