Position Summary

The Program Officer – Grants Management will support the effective post-award management of APOPO Cambodia’s donor-funded Mine Action grants. The role is responsible for helping ensure that approved projects are implemented, monitored, documented, and reported in line with donor agreements, approved budgets, workplans, compliance requirements, and APOPO’s internal procedures.

Working closely with the Program Manager, Finance, Operations, technical teams, HQ, and APOPO’s Partnerships Team, the Program Officer will coordinate grant follow-up, track reporting deadlines and donor obligations, support high-quality donor reporting, monitor implementation progress and expenditure, and help identify risks, gaps, and required corrective actions.

Although the position is primarily focused on the post-award stage, the Program Officer will also support the development of new concept notes and proposals in coordination with APOPO’s Partnerships Team, ensuring that lessons learned and operational realities from ongoing grants inform future project design and planning.

This position is ideal for someone who is highly organised, analytical, and able to manage multiple priorities while maintaining strong attention to detail in a dynamic operational environment.

Key Responsibilities

Support the post-award management of donor-funded grants and projects
Coordinate donor reporting processes and ensure compliance with reporting deadlines and requirements
Coordinate inputs from programme, operations, finance, MEAL, technical teams, HQ, and external partners
Support the preparation, review, and editing of donor reports and project documentation
Track grant deliverables, indicators, workplans, budgets, and contractual obligations
Monitor implementation progress and expenditure against approved project plans and budgets
Support donor compliance monitoring and internal grant management procedures
Maintain grant files, reporting calendars, project documentation, and supporting records
Assist with donor communications, amendments, budget realignments, and no-cost extension processes
Contribute to proposal development, concept notes, and fundraising efforts
Assist with identifying risks, implementation gaps, delays, and corrective actions
Support donor visits, audits, meetings, and external reporting requirements
Required Qualifications and Experience

Bachelor’s degree in Business Administration, Finance, International Development, Project Management, Humanitarian Affairs, or another relevant field
Minimum three years of relevant experience in grants management, donor compliance, project monitoring, or donor reporting within an NGO, humanitarian, development, or Mine Action organisation
Experience supporting the post-award management of donor-funded grants, including implementation follow-up, reporting, compliance tracking, and coordination with programme and finance teams
Good understanding of donor regulations and compliance requirements, particularly for institutional donors such as the EU, US Government donors, UN agencies, and similar funding mechanisms
Experience working with MEAL frameworks, indicators, results monitoring, and donor reporting is considered an asset
Experience reviewing donor agreements, tracking grant deliverables, and supporting donor approval processes
Strong report writing, editing, and document management skills
Good understanding of budgeting principles, financial monitoring, and expenditure tracking
Strong analytical skills and attention to detail
Excellent organisational and time-management skills, with the ability to manage multiple grants and deadlines simultaneously
Strong communication and interpersonal skills, with the ability to work effectively across multidisciplinary teams
Ability to work independently, take initiative, and maintain regular coordination with management and support teams
Experience in the Mine Action sector is an advantage, including familiarity with IMAS, land release processes, EORE, or humanitarian Mine Action programming
Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook
Excellent written and spoken English required

Please send your resume/CV