Programme Manager

at Save the Children
Published April 6, 2022
Location Bungoma, Kenya
Category Management  
Job Type Full Time  

Description

ROLE PURPOSE

 

Oversight and Management of Quality Program Operations:

 

The Programme Manager (PM) has overall responsibility for implementation coordination in the respective Project Offices. His/her strategic management of program implementation and operations will ensure the Project office is in accordance with Save the Children's policies and practices, its vision, mission and values. The post holder is also responsible to ensure that the Project Office has a fit for purpose operating model, which clearly identifies key roles and accountabilities for all staff, partners and volunteers

 

Project Management (Project Lead Role)

 

The Program Manager (PM) is accountable for the Overall, planning, management and completion of the specific project that he/she has been appointed for

 

Representation and Networking

 

The Program Manager (PM) has a delegated responsibility to establish, maintain, and improve active and regular working relationships, and take the lead role in representing the principles and work of Save the Children to the County Authorities, representatives of other organizations (UN, NGOs, INGOs, counterparts etc.

 

KEY AREAS OF ACCOUNTABILITY

 

Oversight and Management of Quality Program Operations

 

Responsible for overall coordination, line management and support of programmes / Projects in the Project Office, and ensure that:

 

Project Leads has an up-to-date project work plan (Activity plan, Procurement plan, Recruitment plan), in line with the approved annual Detailed Implementation Plan (DIP) and phased budget.

Projects received adequate support services from Country office support functions (supply chain, HR, Admin, Awards and Finance) to deliver high quality programmes. Also ensure gaps are identified, prioritized and communicated to the CO operations team effectively

country program's standardized systems, policies and procedures are in place, well understood by all staff and implemented accordingly in the project office

Programme/Project office teams receive appropriate and timely support from technical advisers and programme quality teams for program design and strategy, M&E, advocacy and planning as well as from the Finance, Supply Chain and Human Resources & Admin teams in the Country Office.

Project-based start-up meetings of new projects with relevant CO staff to guarantee a joint understanding among team members of donor requirements, budget responsibilities, technical requirements and other considerations.

Monthly Awards Progress Review Meetings are held timely at each Project office and minutes sent to Awards Manager and DPO. Also ensure follow up actions are implemented and challenges or issues are identified at both at Project and CO levels.

That respective Project Leads submitted timely and high quality progress reports, program reports, and donor reports (With the centralised model, projects lead should be fully responsible for ensuring they submit their report on time as well as attend award review meetings for their projects).

Monthly Awards Progress Review Meetings are held timely at each Project office and minutes sent to Awards Manager and DPO. Also ensure follow up actions are implemented, and challenges or issues are identified at both at Project and CO level

Participate in conceptualizing and designing cost effective, innovative, adaptive and high-quality programs to serve difficult to reach children

Ensure that the principles of child safeguarding and 'do no harm' are embedded in all programme planning, implementation and reporting and that staff receive regular, up to date training on same. Ensure transparency in targeting beneficiaries, delivery of services and participation of beneficiaries and partners in planning and monitoring of process is reflected in programme delivery

Project Lead responsibility

 

The Program Manager, as a Project Lead of his own Project, has full accountability for the overall management and delivery of that specific project as per the Job Descriptions set for the Project Leads (attached)

Help respond to opportunities to expand programmes/impact.

Oversight of Grants and Finance Management:

 

In close coordination with Award and Finance Units, ensure that all programs progress in accordance with grant agreements, are completed within time and on budget

Ensure compliance with all grant provisions and timely fulfilment of all project programmatic reporting requirements including donor reports and internal reports such as pipeline analyses and monthly reports.

Oversee the development and successful implementation of work plans linked to indicators and budget for the project;

Oversee timely expenditure of approved budgets, avoiding under both spending and overspending on grant line items, and implementing plans for expenditure modification.

Coordinate activities and prepare annual results report, resource requests, quarterly reports and pipeline analyses

Humanitarian Response program

 

Directly work with country Operations and humanitarian Manager to support the Project offices are prepared to respond to children's needs in humanitarian crises.

Ensure that all response is accountable to children and their communities, designed and delivered in line with Save the Children's Theory of Change and our commitment to international standards including the Core Humanitarian Standard (CHS), so that in times of conflict and disaster children survive, are protected and learn**.**

Support continuous updating of contingency and Emergency Preparedness Plans according to Save the Children essential standards and implemented when appropriate.

Staff Management, Mentorship, and Development

 

Ensure and manage appropriate staffing within area of responsibility

Ensure that all staff understand and are able to perform their role in an emergency as well as in development contexts

 

Manage the team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly

 

Incorporate staff development strategies and Performance Management Systems into team building process. Establish result based system and follow up

 

Manage the performance of his/her direct reports through:

 

Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;

Coaching, mentoring and other developmental opportunities;

Recognition and rewards for outstanding performance;

Effective and timely management of poor performance

Ensure appropriate gender and ethnic diversity within the Project programme teams;

 

Security management; Context Monitoring and Risk management plan

 

In close collaboration with the Safety and Security Manager

proactively monitor the political, military and security situation at local level and regularly report on its potential impact on Save the Children activities

Initiate a clear safety and security management plan for all areas of operations.

Ensure that staff understand and can implement this plan - and that it is reviewed and updated regularly.

Manage and report on all security incidents in accordance with Save the Children Safety and Security procedures

Representation Accountabilities

 

Establish, maintain, and improve active and regular working relationships and take the lead role in representing the principles and work of Save the Children to representatives of other organizations (UN, NGOs, INGOs, counterparts, donors, government Authorities etc.) who are working and visiting the Counties.

Oversee that local implementing partners are discharging their responsibilities, live up to stipulations stated in the partnership agreement and take appropriate action.

Ensure that Save the Children partnership approaches and practices comply with her Child Safeguarding Policy and where possible promotes effective child participation.

Contract Duration: 2 years

 

Number of Vacancies: 1

 

Work Location: Bungoma

 

QUALIFICATIONS AND EXPERIENCE

 

Bachelor's degree in development or other social sciences and extensive practical senior management experience preferably in development and humanitarian response programmes;

At least 5 years' experience in programme cycle management, including assessments, project design, proposal and report writing, implementation, monitoring and evaluation;

Strong results orientation, with the ability to challenge existing mind-sets

Experience of managing large and diverse teams in resource-poor, insecure settings.

Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;

Strong analytical, monitoring and evaluation, and report-writing abilities;

Technical skills in two or more Save the Children sectors - health, livelihoods, child protection, education, nutrition, child rights governance, HIV/AIDS or WASH;

Strong, demonstrable, financial management skills, particularly in budgeting and reporting;

Experience in, and a commitment to, the implementation of robust Performance Management and staff capacity building and development;

Strong communication, people management and interpersonal skills in English,

Willingness to work and travel in often difficult and insecure environments;

Computer literacy, particularly in Word, Excel, and PowerPoint;

Strong representational and communication skills;

Commitment to Save the Children's Child Safeguarding and other global policies, and to Save the Children's vision, mission and values.

Understanding of child rights programming.

 

Interested candidates can send their CVs

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