Project Assistant

at EnCompass LLC
Published February 7, 2024
Location Silver Spring, MD, United States of America
Category Administration  
Job Type Full Time  

Description

EnCompass LLC is seeking a Project Assistant to provide proactive, customer-focused administrative, operations, and programmatic support for the Gender & Inclusive Development team and projects. As a member of the company’s Project Operations and Management (POM) Function, the Project Assistant will ensure that EnCompass delivers the highest quality of work in response to client needs and internal company needs. The Project Assistant will support programs and internal management of the Gender and Inclusive Practices team.

This is a full-time position located at the EnCompass principal office in Silver Spring, Maryland, and follows the EnCompass flexible hybrid work model with split time between telework and the office. Must be legally authorized to work in the US for any employer without sponsorship for a work visa or permit.

Position Duties and Responsibilities
Essential functions:

HQ Administration

Provide day-to-day administrative support
Support planning and coordinating meetings and offsite events, including hotel, meal and event details and requirements
Maintain SharePoint files and Google Drives and communications sites/fora for the Gender & Inclusive Development Team and assigned projects
Provide file management support, including project records and other project related knowledge management.
Support internal communications and team cohesion through ensuring knowledge sharing and communication across project activities
Assist with the development, formatting and editing of proposal products (including resumes, annex materials)
Engage fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events
Project Administration

Provide effective and timely logistical support to staff and consultants for courses, including domestic and international travel arrangements, production and reproduction of training materials, shipping, etc.
Assist in creating and maintaining team and project calendars of deliverables and events. Support meeting scheduling and virtual meeting space reservations.
Maintain meeting notes and identification of action items to ensure timely follow-up
Work closely with clients and participants in organizing workshops (e.g., drafting communications, sending welcome letters, responding to questions, etc.)
Assist with the implementation of learning events in Washington D.C., virtually, and overseas
Support training evaluation and gender analysis data collection, entry, analysis, and report-writing
Maintain project records, project related KM and disseminate information about project results

Qualifications

Minimum of a High School diploma and 3 years of professional experience or an Associate’s degree and 2 years of experience or a Bachelor’s degree and 1 year of experience
Experience and Skills

Minimum of one (1) year of experience working in an office in an administrative role
Interest in international development, gender, and social inclusion
Strong written and oral communication skills
Ability to work under pressure and manage competing priorities and deadlines
Ability to work within defined standard operating procedures and adhere to quality guidelines
Strong attention to detail, accuracy, and strong time management skills
Strong organization and planning skills
Ability to take initiative and work independently as needed
Strong teamwork and interpersonal skills
Basic skills in operational processes
Proficiency with all MS Office products, experience with graphics

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