Project Assistant

at Catholic Relief Services
Published May 22, 2022
Location Manila, Philippines
Category Administration  
Job Type Full Time  

Description

About CRS

 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

 

CRS Philippines, established in 1945, is the longest running, continuous CRS country program with extensive programming in peacebuilding, emergency response and recovery, and disaster risk reduction and climate change adaptation. The Philippines country program has over 100 staff members in Manila, Davao and Cotabato City offices. CRS Philippines is committed to collaborate with our strong network of church partners, national and subnational government agencies and secular NGOs throughout the country, strategically advancing local leadership to achieve sustainable development goals in the Philippines.

 

Job Summary:

 

CRS is implementing a 5-year USAID funded project entitled Climate Resilient Cities (CRC). As part of the project implementation team, you will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of Climate Resilient Cities project resources to help ensure operational effectiveness in support of high-quality programming.

 

Roles and Key Responsibilities:

 

Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.

Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe project meeting minutes; draft formal project letters and simple correspondence messages).

Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).

Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, staff attendance reports, project materials/packages, etc.).

Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities, including post-travel documentation requirement assistance.

Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.

Assist in event organization including capacity building workshops, field visits, VIP site visits etc.

Basic Qualifications

 

Bachelor’s Degree required, in Business Administration or any related course.

Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.

Strong professional writing skills in English language

Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.

Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Required Languages - English and Filipino. Regional language is an advantage.

 

Travel - Must be willing and able to travel up to 10%.

 

Knowledge, Skills and Abilities

 

Good time management skills with ability to work on multiple tasks

Strong customer service orientation with good communication and interpersonal skills

Proactive, organized, keen attention to detail, resourceful, solutions oriented and results-oriented

Agency-wide Competencies (for all CRS Staff)

 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

 

Integrity

Continuous Improvement & Innovation

Builds Relationships

Develops Talent

Strategic Mindset

Accountability & Stewardship

Supervisory Responsibilities: none

 

Key Working Relationships:

 

Internal: CRC Project Team

 

How to apply

 

Interested applicants must send their updated CV and application letter.

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