Project Clerk

at International Organization for Migration
Published April 6, 2022
Location Marawi City, Philippines
Category Management  
Job Type Full Time  

Description

Under the overall supervision of the Head of Sub-Office in Cotabato City, and the direct supervision of the Head of Satellite Office, with technical supervision from the Senior Project Assistant in Cotabato City, the successful candidate will support project implementation related to the transition and recovery programming in Mindanao.

 

Core Functions / Responsibilities:

 

Provide clerical support for the implementation of the transition and recovery project activities, as guided by the Senior Project Assistant.

Support community engagement processes such as consultations, focus groups discussions, information campaigns and activities, as directed by the Senior Project Assistant with guidance from National Project Officer.

Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.

Draft monthly status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

Support the organization of meetings, workshops, and training sessions.

Respond to general information requests and inquiries; set up and maintain files/records.

Undertake duty travels in support of the programme.

Perform such other duties as may be assigned.

Required Qualifications and Experience

 

Education

 

University degree in Community Development, Social Sciences, Peace and Development, Education, or a related field from an accredited academic institution with one year of relevant professional experience; or

High School degree with three years of relevant professional experience.

Experience

 

Experience in Transition and Recovery programming, such as Prevention of Violent Extremism, Institutional/Community Capacity Building, Social Cohesion, Peacebuilding, Community Stabilization, a distinctive asset.

Experience in humanitarian or development operations and/or Government Social Services.

Familiarity with the context of BARMM and surrounding areas of Mindanao, especially the Provinces of Lanao del Sur, North Cotabato and Maguindanao, including SPMS Box, an advantage.

Experience in liaising with government counterparts, including those in BARMM Ministries.

Experience with field operations and project implementation.

Skills

 

Communication, coordination, organizing and liaison skills highly desirable.

Strong knowledge and understanding of the Mindanao context and operational environment are a distinct advantage.

Languages

 

English and French are the working languages of the UN Secretariat. For this position, fluency in English and Filipino is required. Working knowledge of any BARMM language is an advantage.

 

Notes

 

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

 

Required Competencies

 

The incumbent is expected to demonstrate the following values and competencies:

 

Values - all IOM staff members must abide by and demonstrate these three values:**

 

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

 

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 

Interested candidates are invited to submit their applications via email. Position title and SVN Number (SVN 2022 014 - Project Clerk) should be specified in the SUBJECT field.

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