Project Coordinator

at Seefar
Published April 26, 2022
Location Amman, Jordan
Category Management  
Job Type Full Time  

Description

Context

Seefar is seeking a Project Coordinator with demonstrated experience working with NGOs/civil society/social impact enterprises and a strong interest in asylum, displacement and integration.

 

Seefar is starting a project in Jordan with the objective to permanently reduce barriers to legal stay and documentation in Jordan such that right holders, including women and youth, have sustained access to their broader rights and justice. The project will have 2 components:

 

develop a communication platform and tools to communicate and share up-to-date information with right holders;

develop IT applications for the Jordanian government in order to facilitate access to legal and administrative documentation (such as passports, birth certificates, marriage certificates, etc.).

As Project Coordinator you will be the main point of contact for the Jordan office, coordinate the local team of 4 staff, manage administrative issues related to the office, and coordinate overall the activities of the project.

 

You will enjoy working in a high performing team from multiple countries; will have exceptional English writing skills in addition to strong project and team management. You will be based in Jordan, Amman.

 

You will report to the Project Manager. Other members of your team have a focus on: project management, digital transformation, monitoring and evaluation, strategic communication, web development, and data analysis.

 

You will start on a full-time, 9-month consulting contract with a fee range of JOD 1,700 – 2,500 per month (subject to social security and Income tax). The project will last until 2025, offering opportunities for extension upon successful completion of the contract.

 

Job Description

We are a social enterprise with a mission to work with vulnerable people to build a better future. We work in East Asia, South Asia, the Middle East, East Africa, North Africa, the Sahel and Europe. For more information about us, please visit our website. This role will be part of a project that aims to provide inclusive and sustainable pathways to legal stay and basic legal rights for Syrian refugees in Jordan.

 

To succeed in this role, you must be motivated to work hard to lead the team to produce high quality deliverables (including supporting stakeholder engagement with the Jordanian government and our partner NGO, managing the day to day tasks of the field team, overseeing IT development of softwares and apps, managing the Amman office, contributing to donor reporting). It is likely that you have:

 

An undergraduate degree in a relevant field;

At least 5 years of proven professional experience in project coordination or management

Implemented similar projects within public or private entities

Team management experience

Office management skills

Experience in programmatic reporting and communication of robust and defensible data that meet internal and external requirements;

Ability to motivate and influence individuals and local communities and create strong relationships with them;

Effective prioritisation and organisational skills, with an ability to work under pressure with minimal supervision;

Outstanding attention to detail;

Interpersonal skills and an ability to coordinate with teams;

Preferably thematic expertise in migration, displacement and/or livelihoods;

Proficiency in written and spoken English and fluency in Arabic;

A background and experience in IT software development is a substantial asset.

Responsibilities

The following are the primary responsibilities of the role, with estimated allocations of time and attention.

 

DELIVER: PROJECT MISSION AND IMPLEMENTATION

Approximately 90% of your time and attention will be focused on:

 

Recruiting, supervising, developing and leading the local team in Amman;

Liaising with stakeholders and the broader community of interest;

Providing pastoral care to team members;

Overseeing the development of web solutions and tools that aim to increase access to legal and administrative documentation for Syrian refugees in Jordan;

Being responsive to taskings and requests from Seefar’s migration team;

Fulfilling project management responsibilities using our internal project systems and processes;

Providing regular and ad-hoc reports;

Providing regional inputs to programs relating to migration, displaced people, human trafficking and modern slavery;

Contributing to donor reporting;

Coordinating with the HQ project management team throughout the implementation of the project;

Regularly reporting on the process of your work to your supervisor;

Other tasks as required.

DIRECT: GLOBAL MANAGEMENT

Approximately 10% of your time and attention will be focused on:

 

Representing and demonstrating the Enterprise’s values;

Cooperating with other areas of Seefar, including to communicate substantive and administrative information that supports corporate management overall. For example, this would include ensuring effective internal reporting at the project and program level.

An Excellent Candidate

To excel in this role, you will have a degree in a development/humanitarian area or in another relevant area, and at least 5 years of experience in project coordinator, team leader, project manager roles, in Jordan or at the international level. You are highly organised, have the ability to prioritise and are highly productive. You are motivated by an Enterprise performance framework focused on social impact.

 

Working with Seefar

Current and former personnel have noted the points below as positive features of Seefar’s work environment and culture:

 

The Enterprise combines entrepreneurialism with a focus on social impact.

You work with highly diverse people and across a diversity of contexts.

There is a high level of trust that supports you to work autonomously.

The people in the Enterprise encourage innovation and experimentation.

Achieving results is prioritised over rigid structures and workflows.

You are never bored and always challenged.

Current and former personnel have noted the points below as negative features of Seefar’s work environment and culture:

 

Collaborating with geographically dispersed teams requires flexibility and patience.

Working remotely can make you feel isolated and so requires you to invest time in communication.

Travel schedules can sometimes be heavy.

It can be fast paced so you need to be productive and able to prioritise effectively.

How to apply

On or before May 18th, complete our online application form. Before you start, you should do the following:

Prepare a CV in Word or PDF format. You will upload this in our online application form.

In Word or PDF format, prepare an introductory letter that includes only the points below. You will upload this in our online application form:

 

1 paragraph about why your profile fits the role and why you would like to work for Seefar

 

1-2 paragraphs with an example of one of your project coordinator roles. What was the context? What was your role? In your experience, what are the main challenges of managing a team and a project? Please give concrete examples from your past work experiences.

 

1 paragraph explaining your experience with either:

 

Stakeholder management: working with Jordanian government representatives or NGOs working in Jordan

 

IT software development: developing applications that facilitate the digitalisation of work processes

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