Project Coordinator

at People in Need
Published May 28, 2024
Location Chisinau, Moldova, Republic of
Category Management  
Job Type Full Time  

Description

The Project Coordinator (PC), part of the Civil Society and Good Governance Programme Sector within the Relief and Development Department (RDD), takes overall responsibility for all aspects of project cycle management (PCM), including identification of needs, decision to intervene, planning and formulation of the project, implementation, monitoring and evaluation, and ensuring project feedback loops are in place and lead to adaptations to improve programming in real time. With support and guidance from the Country Director and/or Head of Programmes, Senior Management Team, and HQ teams, the PC is responsible for achieving project results and indicators, and fulfilling the contractual obligations of the project. The PC champions an approach that puts Accountability to Affected Populations (AAP) at the centre of PIN’s response, in line with Core Humanitarian Standards (CHS).

The PM sets an example to others through adhering to, and actively promoting PIN’s Code of Conduct and Core Policies (including Safeguarding, Anti-Corruption, Whistleblowing policies) with all the personnel working under his/her supervision.

She/he together, with the project team, is responsible for overall project implementation cycle, monitoring and evaluation, reporting and other on demand tasks of the Country Programme.

Reporting Relations & Interdependencies with Other Functions
The Project Coordinator will work under the supervision of the Programme Manager. Some on demand tasks can be assigned directly by the senior management (namely Country Director, Head of Programmes and Head of Systems and Operations) of the Country Programme.

Duties & Responsibilities
Project Design & Proposal Development

Oversees needs identification and assessments to understand context, needs, capacities, vulnerabilities and risks for target communities and PIN staff; updates the needs assessments when the context changes;
Analyses existing governmental, donor and other relevant strategies to build project rationale and design;
Participates in identification and appraisal of potential project partners;
Develops or contributes to Log frames and project proposals in line with the Country Strategy, donor and PIN guidelines with support from Country Programme (CP) management, HQ, Knowledge and Learning Department colleagues (KLD).
Project Launch and Implementation

Analyses donor’s contract and guidelines and ensures project planning, controls and documentation are aligned with these;
Develops and regularly reviews project work plans that set out project activities, including MEAL activities, procurement and project-related HR, advocacy, visibility and communication;
Establishes and leads coordination mechanisms with support departments at the CP, the HQ desk and KLD, and with project partners, including through leading monthly or bimonthly project review meetings;
Identifies, manages and reports on project-related risks.
Technical Quality Assurance

Ensures quality and timely implementation of the project in line with PIN’s sectoral guidelines, best practices and applicable international standards;
Effectively mainstreams cross-cutting issues in the project, including protection, gender, and environment across project planning, implementation and MEAL;
Leads quarterly or bi-annual learning review meetings with relevant departments to track progress against targets, review project outputs and outcomes, and make necessary adjustments to ensure that the project meets its stated objectives.
Monitoring, Evaluation, Accountability & Learning

Ensures that the project-specific Community Feedback and Response Mechanism (CFRM) is functioning & accessible to all project stakeholders;
In cooperation with the MEAL team, oversees the development and monthly updating of MEAL plans in the Project Management Plan, including Results Frameworks (RF), Indicator Tracking Tables (ITT), M&E workplan, CFRM database, etc.);
Collects & consolidates data which demonstrates implementation of activities;
Regularly reviews MEAL Reports & recommendations and integrates all feedback and recommendations into the Feedback Tracker;
Plans mid-term and final evaluations.
Staffing, Human Resource Management

In cooperation with relevant colleagues (HR, Head of Systems and Operations - HoSO), responsible for relevant HR processes related to the project team, including recruitment, performance management, professional growth, capacity building and mentoring of national PIN and partners’ staff, including the identification of training needs, development of training plans and ensuring the delivery of appropriate training;

Logistics & Procurement

In cooperation with relevant colleagues (Logistics Manager, HoSO, Finance and Logistics Officers) ensures that:

project procurement planning is integrated into the project work plan and Country Programme procurement plan, and tracked monthly;
all procurement-related documentation is properly processed by the project team and adequately coordinated with the procurement and finance team;
all procurement processes are carried out in compliance with PIN’s procurement guidelines, and any donor-specific procurement requirements;
project logistical needs are communicated and planned.
Project Administration & Compliance

Ensures compliance with all financial and administrative rules and regulations and provides coaching and capacity building to promote team compliance;
Ensures that project documentation is properly generated, approved & archived in the internal databases – ELO, Navision, Sharepoint etc., according to PIN and donor guidelines.;
Initiates and oversees the ELO workflow for income contracts related to the project.
Reporting

Develops and regularly updates the Internal Project Report;
Ensures that requirements regarding donor (both institutional and private donors) reporting are fulfilled;
When working through/with partners, responsible for the review of partner narrative and financial reports and for raising the quality of partners’ report (local and international).

Requirements:
2-3 years of project management experience;
Analytical Thinking: Capacity to analyze project data, identify trends, and make data-driven decisions;
Multitasking adaptability: Flexibility to adjust to evolving project requirements, priorities, and organizational changes.
Background of studies in management, public administration, international relations, social work, and education; proven practical experience and commitment to the values and goals of civil society and good governance area.
Knowledge of English
Knowledge of Russian/Romanian

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