Organizational Context

The Jesuit Refugee Service (JRS) is a ministry of the Society of Jesus, acting as an international non-governmental organization with a mission to accompany, serve, and advocate for the rights of refugees and forcibly displaced people. The organization was founded in 1980 and has a presence in 58 countries. JRS undertakes services at national levels with global support through its Virtual Global Office.

The style of JRS service is human and spiritual, working in situations of greatest need, seeking the long-term well-being of refugees and displaced people while not neglecting their immediate or urgent needs. The main services provided are in the field of Reconciliation, Mental Health and Psychosocial Support, Education, Livelihoods, and Advocacy. Currently, about 1 million individuals are directly served by JRS projects.

Since 2008, JRS Jordan has served the most marginalised and often overlooked forcibly displaced communities in Amman JRS now runs project and activities that favor social inclusion, intercultural dialogue, community-building, psycho-social well-being, peacebuilding, empowerment, and self-reliance. JRS strives to create spaces where everyone feels included, accepted, and respected.

Operational Context

The Project Coordinator is responsible for the end-to-end coordination and implementation of JRS House of encounter project activities. The role holds ownership over planning and implementation, partnership and grants management, financial and operational oversight. The Project Coordinator works closely with the MEAL and Reporting Officer on data and reporting inputs, and with the Finance Officer on budget planning and financial follow-up.

The Project Coordinator supervises the Project Assistant and works under the guidance of the Country Lead.

Main Responsibilities and Tasks of the Position

Project Planning and Implementation

a) Develops detailed project work plans and action steps for all assigned activities, including timelines, milestones, roles and responsibilities of all parties involved.

b) Plans and manages the full activity cycle: from design and preparation through implementation and close-out.

c) Maintains and updates the activity calendar; ensures activities are sequenced and resourced effectively.

d) Prepares activity-level locations and settings; ensures venues are appropriate, equipped, and ready.

e) When relevant, is present during activities to ensure smooth execution, monitor quality, and address issues in real time.

g) Supports events connected to project activities, coordinates with the Admin and Liaison Officer and Project Assistant on logistics.

Grants Management and Donors Compliance

a) Supports the management of the project grant throughout its lifecycle, from kick-off to closure, ensuring alignment between implementation and donor requirements.

b) Leads grant kick-off meetings and ensures a clear understanding of donor commitments, targets, indicators, and reporting timelines.

c) Maintains an up-to-date grant tracking system, including deliverables, reporting deadlines, indicators, and key milestones.

d) Ensures that project implementation aligns with approved proposals, logframes, and budgets; flag any deviations in a timely manner.

e) Works closely with the MEAL and Reporting Officer to ensure that activity data and documentation meet donor reporting requirements.

f) Contributes to the preparation of donor narrative reports by providing accurate and timely inputs on implementation progress, achievements, challenges, and lessons learned.

g) Coordinates with the Finance Officer to ensure alignment between implementation progress and budget expenditure; flags under- or overspending risks and facilitate the financial reporting process.

h) Supports grant modification processes (e.g. budget revisions, no-cost extensions) by providing implementation justifications and updated activity plans.

i) Ensures proper documentation and filing of project-related information in line with donor compliance and audit requirements.

j) Contributes to the project close-out process, including final reporting inputs, documentation, and lessons learned.

k) Identifies and pursues project-level fundraising opportunities by contributing to the development of concept notes and proposals, including defining activities and targets, and providing budget inputs in coordination with the Country Lead and relevant colleagues.

Partnership Management

a) In coordination with Country Lead, establishes and manages partnerships with NGOs, CBOs, and consultants relevant to project implementation; follows up on partnership obligations and deliverables.

b) Serves as the primary liaison with project partners for day-to-day coordination and problem-solving.

c) Maintains an up-to-date record of active partnerships, contacts, and partnership status.

Participant Registration and Selection

a) Designs and implements the registration and selection process for project participants, including trainers, facilitators, children, and youth, in line with JRS eligibility and vulnerability criteria.

b) Coordinates with the Project Assistant on communication with selected participants (notifications, logistics information, attendance).

c) Ensures compliance with safeguarding and ethical standards in all project activities.

Logistics Coordination

a) Plans and oversee all activity-level logistical arrangements: bus routes, refreshments, venue setup, material availability, and participant movement.

b) Delegates logistics execution tasks to the Project Assistant; provides clear instructions and monitors follow-through.

c) Coordinates with the Admin and Liaison Officer for office-level logistics, vehicle use, and procurement above established thresholds.

d) Reviews materials purchases for activities jointly with the Project Assistant; ensures purchases align with activity plans and procurement rules.

Budget Planning and Financial Follow-up

a) Prepares detailed activity budgets as part of the work planning process; submits budget inputs to the Finance Officer for integration into the overall project budget.

b) Monitors expenditure against activity budgets; flags variances or concerns to the Finance Officer in a timely manner.

c) Reviews activity-related invoices from a programmatic standpoint prior to Finance processing.

d) Provides budget inputs for new project proposals in coordination with the Finance Officer and Country Lead.

Reporting and MEAL Inputs

a) Provides the MEAL and Reporting Officer with timely, accurate activity data and implementation updates for inclusion in programme reports.

b) Contributes to the development of M&E tools for assigned projects, in coordination with the MEAL Officer.

c) Documents lessons learned from activities and shares them through structured learning sessions or written summaries.

Qualifications & Skills

University degree in International Relations, Social Science, or another relevant discipline. An advanced degree is an asset.
Minimum 5 years of relevant work experience as a Project Coordinator in an INGO or humanitarian sector.
Demonstrated experience coordinating activities with diverse participant groups, including community engagement, training, or social programmes.
Strong planning and organizational skills; ability to manage multiple activities and deadlines simultaneously.
Experience in partnership management and MoU coordination.
Ability to develop programme content and training methodologies.
Strong interpersonal and facilitation skills; comfortable working with diverse groups including children, youth, trainers, and partner staff.
Proficiency in Microsoft Office (Excel, Word); experience with project management or reporting tools is an asset.
Fluency in English and Arabic.
Willingness to be present in the field during activities, including occasional weekends during implementation peaks.

Applications are to be sent by email, marked Project Coordinator in the subject line. Both the CV and the cover letter should be in English and are to be sent as Word or pdf attachments. Only shortlisted candidates will be contacted. Thank you for your interest in joining JRS.

Applicants should submit the following (applications that don’t include all the documents required will not be considered):

An updated Curriculum Vitae (CV).
A Motivation Letter outlining suitability and interest for the position.