Project Manager

at Humanitarian Quality Assurance Initiative
Published November 20, 2023
Location Brussels, Belgium
Category Management  
Job Type Full Time  


HQAI’s Secretariat is a small and dedicated team that manages the organisation’s activities. The Project Manager will experience a dynamic working environment oriented towards innovation. This job opening is a unique opportunity to be involved in a cutting-edge initiative, learn about quality and accountability, and contribute to advancing HQAI’s impact in the humanitarian and development sector.

The position is home-based.

Tasks & Responsibilities
Project Management:
Develop a detailed implementation plan (DIP) for of project activities of DG ECHO funded Enhanced Response Capacity project, LOCAL: Lowering Compliance burdens for Local and national associations.
Co-ordinate the delivery of activities according to the DIP in line with HQAI Quality Assurance policies, processes, and tools.
Develop and track a Monitoring, Evaluation, Accountability and Learning (MEAL) framework in line with the Mealfor the overall project.
Ensures timely collection and analysis of data, in collaboration with partners in the project and HQAI’s Quality Assurance Department.
Identify need for project adjustments and co-ordinate adaptation of grant agreement, as necessary.
Ensure that project implementation complies with donor regulations as well as HQAI policies and procedures in close coordination with the HQAI Support Service Department.
2. Budget monitoring:

Track project expenditure via quarterly expenditure reviews and provide quarterly budget forecasts.
In co-ordination with Support Services Department prepare donor financial reports and explanations as well as internal financial reporting as required.
Prepare budget revisions/realignments as necessary.
3. Representation:

Lead professional dynamic coordination and collaboration with project partners, ensuring that the specific project needs are addressed.
Participate in the coordination meetings and in relevant thematic fora.
4. Reporting and communication:

Ensure timely production of high-quality donor reporting inputs on the project activities in compliance with donor requirements.
Collaborate with the Communication Department to promote the project and its impact/findings.

Required Qualifications and competencies.
At least 5 years’ experience in complex project management across the project cycle within the humanitarian or development context, including with DG ECHO projects.
Demonstrable experience in MEAL framework design, data collection and synthesis.
Exceptionally strong writing skills in English and French and prior experience of institutional proposal writing and report writing (USAID/BHA, DG INTPA, FCDO, UN agencies)
Articulate and professional with ability to convey messaging clearly and succinctly in meetings of diverse stakeholders.
Knowledge of DG ECHO or other institutional donor compliance requirements and prior experience of managing these for DG ECHO or similar projects.
Demonstrably strong planning and adaptation skills.

Please note this opening is subject to funding approval. The position is home-based.

Interested candidates should submit their application file (in English) by email.

Please email your CV, a cover letter, and the names of two references, and mention the job opening title, in the subject line.

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