The role

Join DCAF Ljubljana as a Project Officer, supporting the implementation of the project “CHAIN BiH”. Reporting to the Project Manager, you will be responsible for the operational, logistical, administrative and financial support of project activities, and will contribute to monitoring, evaluation and learning, reporting and coordination with national and cantonal partners in Bosnia and Herzegovina.

Key areas of operation

Project implementation support

Support the Project Manager in the planning, organisation and day-to-day implementation of project activities, including workshops, trainings, field visits, working meetings and meetings of the Practice Review Forum.
Manage the logistical and administrative preparation of activities, including travel, venues, interpretation and translation, participant lists and procurement of goods and services, in line with DCAF procedures.
Prepare background materials, agendas, presentations, minutes and summary notes of meetings and activities.
Support the evidence-gathering and diagnostic work of the project, including the collection, organisation and basic analysis of information from the field.
Coordination and communication

Maintain regular contact with focal points in partner institutions, external experts and service providers.
Support the organisation of the participation of officers from EU Member States within the framework of the PCC SEE.
Financial and administrative management

Monitor project expenditure against the approved budget in close cooperation with the Project Manager and the DCAF finance and administration team.
Prepare, verify and file financial documentation, contracts, invoices and supporting documents in compliance with donor and DCAF requirements.
Keep project documentation and records complete, accurate and audit-ready.
Monitoring, reporting and visibility

Collect and maintain monitoring data against project indicators, including sex- and age-disaggregated data, and support the documentation of lessons learned.
Contribute to the preparation of narrative and financial reports for the donor and DCAF management.
Support project visibility and communication activities in accordance with donor requirements.
Your experience

We are looking for a motivated, well-organised and detail-oriented professional with solid experience in supporting international projects, who enjoys working in a team and in a multi-cultural institutional environment.

You bring

University degree (Bachelor’s or higher) in a relevant field (e.g., security studies, law, social studies, international relations, public administration, economics or related disciplines)
3 to 5 years professional experience, including a minimum of 2 years of experience in supporting the implementation of international projects
Experience in the organisation and logistics of events, trainings and meetings
Experience in contributing to project monitoring and to narrative and financial reporting
Excellent organisational skills, attention to detail and the ability to manage multiple tasks and deadlines
Strong interpersonal and communication skills with the ability to work independently and collaboratively in multi-cultural environments;
Professional working proficiency in English and Bosnian/Croatian/Serbian, including the ability to provide consecutive interpretation;
Very good knowledge of Microsoft Office tools, particularly Word, Excel, PowerPoint and Outlook.
Desirable assets

The following would be considered an advantage:

Experience in project administration and financial monitoring, including handling of financial documentation in line with donor requirements
Familiarity with UK Government (FCDO)-funded programmes or other bilateral donor-funded projects
Experience working with international organisations or EU-funded programmes
Understanding of gender equality and social inclusion (GESI) principles and experience with collecting disaggregated data

Please Send your resume/CV