Rapid Response Coordinator

Published May 2, 2022
Location Kyiv, Ukraine
Category Accounting  
Job Type Contractor  




INARA works with children (0-18 years of age) from conflict areas who have suffered from physical and mental harm. INARA fully covers and finances beneficiaries’ medical treatment, giving them free of charge healthcare until they are fully healed. Simultaneously, INARA provides case management services and pairs each beneficiary with a case manager who oversees their treatment and provides a support system for the child and family. INARA also provides in-house mental health services to help children cope and process their trauma. Additionally, INARA responds to crises and emergencies through a flexible Rapid Response Program (RRP), which enables INARA to redirect a portion of funding and resources to respond as needed. Currently, INARA has deployed this program to respond to and support the situation in Ukraine.




INARA is looking for a part-time Rapid Response Coordinator to support its growing efforts to respond to the ongoing Ukrainian crisis and war. As an initial response, INARA is providing consultations and training to mental health professionals, social workers, and others who are directly working with children on the ground and in neighboring countries. INARA’s team is also creating a PSS toolkit that will include basic information and tips and can be translated into different languages as needed. INARA has also written and begun distributing a toolkit that covers what parents can do to help their children during war time. INARA is also exploring helping to facilitate the efforts of small NGOs in neighboring countries who are focusing on vulnerable children, and are not equipped to host the influx of children nor do they have the mechanisms in place to accept international donations. This position will support these new efforts, as well as possible new responses as the situation and war continue.


This position is fully based on remote work and is offered as a short-term consultancy, with the possibility to expand the position into a long-term one. The selected candidate must have access to a reliable internet connection, a laptop, and can be based in any country in Europe. The Rapid Response Coordinator will be working closely with INARA’s President, the Fundraising & Development Coordinator in Europe, and with some coordination with the teams in Beirut, Lebanon and Gaziantep, Turkey.




Philanthropy (Major Donors and Trusts and Foundations) and Grant-making


Provide support in developing grant proposals and concept notes, and the necessary supporting documents in coordination with the Fundraising & Development Coordinator

Carry out in-depth research, both internally and externally, obtaining relevant information on potential organizations to provide financial support to

Provide oversight to funds distributed to small NGOs helping children affected by the Ukrainian war, including keeping track of spending and incoming donations for this purpose

Corporate and Events


Reach out to corporations and discuss potential CSR partnerships

Community Fundraising


Provide support, guidance, and material to individuals and/or initiatives in planning and implementing fundraising activities for INARA**

Individual Giving


Manage correspondence with prospects, including responding to individual donors’ inquiries and requests and answering general inquiries around donating to INARA’s Ukraine efforts

Manage and update INARA’s online fundraising tools and platforms

Pull donation reports relevant to the fundraising initiative

General Activities


Work with the Communications Manager on developing written content relevant to the fundraising initiative

Keep track of fundraising activities

  • Help build the new mental health consultation program and keep track of activities throughout their cycle; this includes research, planning, coordination, logistics, implementation, reporting, and evaluation


  • Coordinating and facilitating the implementation of the remote mental health program, including identifying , coordinating, and liaising with people and organizations on the ground to offer INARA’s support in mental health services and keep track and plan for the remote consulatations


  • Conduct other relevant tasks as assigned by Fundraising & Development Coordinator and/or President






Bachelor’s degree


Fluency in English


2 to 3 years of experience in a non-profit setting, working on philanthropy (major donors and trusts and foundations), and grant-making (proposal development, program design and development), including donor reporting


Experience in designing and coordinating fundraising campaigns and activities


Excellent interpersonal, written and oral communication skills in English with an ability to communicate to a wide range of stakeholders (donors, grantors, partners, the public)


Ability to multitask and strong organizational skills


Ability to work within INARA’s guiding principles




Experience working with online fundraising systems or tools


Experience in grant making or fundraising within the health sector


Experience in grant making or fundraising for vulnerable populations


A demonstrable understanding of the current socio-political and refugee contexts in Syria, Lebanon, Turkey, and Eastern Europe


Strong preference given to candidates who speak Ukrainian, Russian, and/or Polish


The remuneration range for this part-time consultancy is $900 to $1,200 per month, based on experience and competencies.


How to apply


Please send your updated CV and a cover letter detailing how you meet the Job Description , with “Rapid Response Coordinator” as the subject line.

Drop files here browse files ...