Job Purpose

The HR Shared Services is a central administrative delivery function whose purpose is to supporting ICRC HQ and mobile employees with administrative procedures related to their professional life path within the ICRC. It is comprised of different services such as, HR Administration & Contracts, Global Mobility and other HR Specialists.

The HR Shared Service is structured to meet the needs for employee hiring, their onboarding, their mission organisation as well as all matters relating to their HR administrative management.

HR Administration Officer 2 processes and oversees HR transactions and carries out administrative work in a consistent manner and in accordance with rules and regulations. S/he also provides support and guidance on issues within their area of expertise to HR Administration Officer 1.

Relationships

Internally, interacts with staff who encounter administrative issues, fellow members of the HR administration team at the Manila Shared Services Centre, and the HR Administration Specialists at headquarters.

Externally, may have relationships with external contacts

Main Responsibilities:

Generate reports and conduct follow-ups related to compensation details

Collect required information in order to determine the salaries (e.g. appraisal report, change of position) and enter the information in the HR system

Ensure salary reviews are done for mobile and HQ staff based on the compensation policy

Calculate salaries at recruitment for mobile staff based on the information shared by the recruitment team and Talent Managers

Calculate the rehiring salaries for mobile and HQ staff

Analyse and provide suggestions, feedback and best practices to the Centre of Expertise for Compensation and Benefits

Maintains and updates the job description repository and tools related to job grading

Focal point for remuneration issues for mobile and HQ staff

Prepare salary letters for mobile and HQ staff

Collaborates with the Centre of expertise for Compensation and Benefits, Pool Managers, and HR Managers in HQ and HR Shared Services Manila

Other Tasks

If necessary and upon request, provide ad hoc administrative tasks for the unit or department

Being proactive with continuous improvement propositions for the team’s management processes and / or more generally the HR Shared Services

Selection Requirements:

University degree in Human Resource Management, Economics, Administration, Information Systems or equivalent

At least 3 years experience in a similar function

Understanding of Compensation and Benefits implementation and administration

Proven proficiency in HR Information Systems (preferably PeopleNet, Successfactors)

Proficiency in Microsoft Office with focus on Excel

Excellent analytical & problem-solving skills

Excellent reading comprehension

Ability to communicate clearly, concisely and professionally (both verbally and written)

Excellent listening and interpersonal skills

Ability to be well-organized and structured

Intermediate knowledge of French is preferred and additional knowledge of other languages an asset

Knowledge in accounting an asset

Team player, but capable of working independently and pro-actively

Ability to thrive in a high-volume, shared services environment

WHAT WE OFFER:

Diverse and humanitarian-minded workforce

An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide

Training opportunities

Flexible work schedule (optional)

How to apply

To be considered in this position, you will need to click this link to send in your application; https://bit.ly/36jb5ba

Or you may submit the following requirements in one PDF file following this format for the subject line: SURNAME First Name – HRSS RS:

• Motivation letter

• Comprehensive and updated resume