Sub Office Manager

at African Initiatives for Relief and Development
Published November 1, 2022
Location Arua, Uganda
Category Management  
Job Type Full Time  

Description

Job summary

To provide overall management, logistical, financial and administrative services to support the operations at the Sub Office level which may include overseeing Field Offices.

Operational Management

Ensure operations receive timely, effective and efficient management, administrative, financial and logistical support services in order to meet project objectives
Ensure management, administrative and logistical support systems and procedures are followed
Implement appropriate management, administrative and logistical support systems and procedures in coordination with the Operation Manager
Manage the support and administration team
Oversee cashbook entries and financial coding at the Sub Office and field
Foster good communication and coordination between the support, administration team and the technical operational team
Implement the Human Resources, Procurement, Logistics, and Financial SOPs throughout AIRD programs
Participate in meetings, networks, seminars and conferences which relevant and beneficial to AIRD and its mission and mandate

Warehouse Management

Supervise, monitor and coordinate movements of supplies
Maintain proper documentation and update of stock cards and bin cards
Ensure the proper storage of items according to each reference requirements
Prepare and submit consolidated stock movement report on a monthly basis
Fleet and fuel management

Plan transport and fuel operations in coordination with logistics officer in the field
Monitor vehicle movement to ensure timely delivery of services to the client and beneficiaries
Ensure that drivers comply with the laws of the countries and at all times act with courtesy and professionalism
Human Resources

Participate in the induction of new staff in the Sub Office
Conduct appraisals of line managed staff as per AIRD systems
Support the selection, recruitment and disciplinary systems and procedures of Sub Office staff
Participate in the national staff capacity building, identification of staff training needs and providing mentoring support where appropriate
Reporting and Communications

Ensure daily communication and coordination with the Country Management Team, participate in CMT meetings and coordinate Sub Office management meetings and briefings
Ensure timely and detailed production of AIRD program internal reports as directed by the CPD

Education

Minimum bachelor’s degree and/or post graduate degree in a relevant field

Experience

At least 4-7 years practical experience in humanitarian response

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