Supply Chain Officer

at Save the Children
Published March 29, 2022
Location Grand Gedeh, Liberia
Category Procurement  
Job Type Full Time  

Description

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

 

Procurement Manual and Policies

 

As a SCI staff involve in the procurement of goods and services (primarily, but not exclusively to Supply Chain/ Procurement, Programs, Departmental Budget-holders and Finance), the post holder should refer to and comply with the procurement manual and policies in his day-to-day work

 

ROLE PURPOSE:

 

The Supply Chain Officer will ensure safety, security and proper handling of Save the Children's supply chain in the best interest of the organization. He/she will be responsible for effectively and efficiently managing the supply chain at the field level including procurement, drivers, Fleet, Assets, and Communication. Ensuring effective and accountable logistics systems of the programme. The post holder will be responsible for coordinating directly with the Logistics Manager concerning the practical implementation of all logistics works.

 

SCOPE OF ROLE: Covers Supply Chain (Logistics) support to Zwedru Regional Office and Fish Town Satellite Office, but to travel as and when necessary.

 

Reports to: SC LEARN Project Deputy Chief of Party Operations (DCOP OPS) based in Zwedru and technical line manage by the Supply Chain Coordinator based in Monrovia.

 

Dimensions: Staff directly reporting to this post: Driver Mechanics, Drivers

 

KEY AREAS OF ACCOUNTABILITY:

 

Key area

 

Management

 

Plan and monitor the supply chain for programme activities

Participate in internal and external meetings, promoting procurement best practise when need arises

Contribute to wider achievement of goals for children under the overall context of Save the Children by participating in planning and coordination meetings at the field and County office level

To carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance with the Child Safeguarding Policy

Ensure to have up to date knowledge Save the Children procurement procedures and related procurement legislation of save the children Donors

Comply and ensure all staffs particularly those involved in any procurement process adhere to the Procurement policies and manual

Inventory and Assets

Ensure all IT and communication equipment and systems fully functional and overall standards thus, communicate any fault to Monrovia.

Verify the quality, description and the quantity of goods ordered and ensure that goods are transported and thus hand delivered to the storekeeper for final dispatch to the project location.

Fleet

 

Security

 

Support the development and maintain a country-wide security plan that is consistent with the acceptance model but taking into account local realities and Save the Children standards

Undertake reviews of policies and procedures; identify opportunities to enhance security

Ensure that incident report forms are properly compiled by staff and distributed to CO Monitor events, review incidents and coordinate analysis, follow-up actions and recommendations including through meetings and networking with UN and INGOs at the field level

Support security assessments of and field missions to programme areas and potential programme areas; report on findings and design necessary improvements

Provide security update, which includes situational analysis, actions taken and actions recommended to the focus point on a regular basis.

Submit written reports to the DCOP and CO-Supply Chain Coordinator

Advise on safe movement of staff, e.g. proper vehicle fleet management policies, adequate safety and communications equipment in vehicles, and training of drivers in established procedures and requisite skills

Reporting, record keeping and Staff supervisor development

Ensure updating of the procurement tracker on a daily basis and submit to Monrovia weekly/monthly for consolidation and sharing.

Produce weekly work progress reports and sent to the Supply Chain Coordinator-Monrovia

Prepare monthly vehicle performance and cost report for all SC vehicles to the Supply Chain Coordinator -Monrovia

Prepare monthly summary reports ( generator, vehicle & motorbikes fuel consumption, stock, vehicle daily log sheet capture) reports; submit to Monrovia and follow by hard copies.

Produce detailed fleet analysis reports on monthly, quarterly, and annual basis to Supply Chain Coordinator

Produce and submit generator management reports on monthly basis to Logistics Manager

Build and develop the capacity of the fleet teams through the use of coaching, performance management frameworks and development plan.

Track asset movement and update it on monthly basis.

Ensure a good filing system of all logistics documents.

Others

 

Responsible for all requests for the Field office including (transport requests, purchase requests, stock release, confirmation of services provided

Contribute to wider achievement of goals for children under the overall context of Save the Children by participating in planning and coordination meetings at the field and Field Office level

To carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance with the Child Safeguarding Policy

Manage the administrative/program stock and ensure that TIM up to date and all movements fully recorded as per SCI standards; mitigate against risk of stock outs and also against fraud activities

Undertake any other job designated by the line manager or organization

SKILLS AND BEHAVIOURS (our Values in Practice)

 

Accountability:

 

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

 

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

Widely shares their personal vision for Save the Children, engages and motivates others

Future orientated, thinks strategically

Collaboration:

 

Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

Values diversity, sees it as a source of competitive strength

Approachable, good listener, easy to talk to

Creativity:

 

Develops and encourages new and innovative solutions

Willing to take disciplined risks

Integrity:

 

Honest, encourages openness and transparency

 

QUALIFICATIONS AND EXPERIENCE

 

Experience of working with international or non-governmental organizations.

Diploma in Business Management with emphasis on logistics and supply chain management or related field, 3years' experience in a similar or related job with knowledge and experience of establishing and maintaining basic logistics

systems in a reputable organization

Financial competence in the area of purchase and expenditure

Previous experience in procurement in an INGO is a plus

Good knowledge of local working practices with reference to suppliers and freight forwarders

IT maintenance Knowledge

Ability to identify malfunctioning radio communications systems

Ability to manage a team

Preparedness to work long and/or irregular hours as required

Ability to undertake tasks unsupervised

Fluency in English language required

Fluency in English, both verbal and written, preferred

Commitment to Save the Children values

 

Interested candidates can send their CVs

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