|Published||May 29, 2022|
|Job Type||Full Time|
In August 2021 United Purpose and Self Help Africa merged at a Global Level. In Malawi the country programmes have merged together under one organogram and all Lilongwe core teams are working together in one office at Mwai House next to Anamwino House in City Centre.
The merger of United Purpose and Self Help Africa has given us a unique opportunity to create an organisation built on our shared values and ideals and one that draws on our collective experience, knowledge and skills to expand and improve our work across the countries we work in. This is never more evident than in Malawi as it is also the only country where both UP and SHA were already implemented.
Job Title: Systems Director
Based in: Lilongwe, Malawi
Job purpose: Overall leadership of the integration and management of the combined SHA and UP finance and wider operations support departments for the Malawi country programme (CP). The Systems Director will play a key leadership role, supporting the Country Director, on integration and management aspects overseeing finance, compliance, IT and logistics/procurement department leads.
Reports to: Country Director
Lead on the integration of the finance teams across systems, policies, and procedures, including leading the roll out and adoption of PSF among teams
Lead and oversee the annual audit process for both SHA and UP separate accounts
Align financial management of the CP, ensuring compliance to internal and external reporting requirements
Oversee and align the annual budget process and ensure efficient and prudent use of financial resources across the CP
Drive the financial planning of the organisation by analysing its performance and risks.
Prepare timely and detailed reports on financial performance on monthly, quarterly and annual basis
Systems and IT
Oversee the roll out of new IT accounting and procurement software systems in line with global IT platforms. This will involve full integration of systems in the areas of accounting (transition from sage to PSF) and procurement
Oversee all contract management in line with aligned policies and processes
Ensure tax compliance in country
Build a strong operations team and ensure that each department head is leading an integrated and strong department
Lead the review and finalisation of all aligned in country operational reporting processes and procedures
Lead the review and finalisation of all aligned department in country policies
Safety and Security
Lead the quarterly risk review process
Ensure security policies are in place for the Malawi CP and updated regularly
Ensure security is embedded in CP operations across programmes and systems
Logistics/ Procurement / Assets Management
The Director would be responsible for overseeing the rolling out a new global procurement and logistics and procurement policy and processes
Oversee the adoption of a new e procurement system across the organisation
Engage with the NGO Board on registration and compliance
Engage with MRA on all Tax related issues and compliance
Represent the organisation on any operations INGO Forum sub-committees
Qualified Accountant + minimum of 18 years practical experience
Minimum 10 years’ experience operating at senior finance level
Master’s Degree or its equivalent in Accounting, Finance, Business Administration or related field is required. CPA, ACCA, ACA, ICAN, CIMA, CFE or any other relevant professional certification/qualification
Experience overseeing a finance team that deal with a significant number of donor/ institutional funded projects simultaneously
Demonstrated leadership qualities, depth and breadth of financial management expertise
Demonstrated ability to create and maintain effective working relations with NGO partners and international donor agencies.
Is well-versed in laws and regulations that have impact on budgets and financial analysis, general accounting, and management controls.
Ability to work on financial problems of complex scope that require in depth evaluations of data and various factors
Experience in overseeing multiple systems departments
Track record of mentoring, inspiring and bringing people together and building new teams
Experience overseeing large Country Programme budgets
Excellent verbal, analytical, organisational and written skills
Exceptional people management skills
Experience with multiple financial management packages
Fluency in spoken and written English
How to apply
Qualified and interestedcandidates who meet the stated requirements must submit a completed Application Form. Please note that CVs and cover letters will not be accepted.
Please visit https://united-purpose.org/s/UP-Job-Application-Form-2wtb.doc to download the Application Form, and then submit the completed form via email