Background

SoCha is currently bidding to the UK Foreign, Commonwealth & Development Office (FCDO) to deliver the Verification and Technical Assurance Programme-Ukraine (VERITAS-UKR). This flagship programme will provide demand-led independent third-party monitoring (TPM) and portfolio-level evidence services across FCDO’s Official Development Assistance (ODA) portfolio in Ukraine. The programme will also pilot an innovative Civil Society Organization (CSO)-led monitoring model, designed to strengthen accountability and ensure aid is responsive to the needs of Ukrainians.

As part of our proposed core team, SoCha is recruiting a Tasking Order Programming Coordinator. Working under the Team Leader, this role will manage the tasking-order pipeline: drafting ToRs for individual tasking orders, ensuring decisions, deliverables, and feedback are tracked in the Tasking Order Management System (on Monday.com). The role is central to ensuring that the programme maintains organisational discipline, transparency, and accountability in tasking order workflow so that outputs are delivered on time, to specification, and with clear documentation.

This position is contingent on contract award and is expected to commence on or around 30 November 2025.

Responsibilities

Lead management of SoCha’s Tasking Order Management System (using Monday.com), including setting up boards/workflows for each order, ensuring all tasking orders are logged, tracked, updated, and closed with full documentation.
Draft and/or support the drafting of Terms of Reference (ToRs) for each individual tasking order: scope, deliverables, milestones, responsibilities, timelines, budget, risk, QA, reporting lines.
Ensure all key decisions related to tasking orders (e.g. scope changes, approvals, extensions) are captured in the system, with versioning or archival of decision authorizers.
Track the submission of deliverables: ensure that designated team members submit required outputs, reviewed in the system, with feedback loops and corrective actions where needed.
Where relevant, ensure feedback is obtained from FCDO on deliverables / reports, and that such feedback is logged, considered, and applied in subsequent task orders.
Coordinate with the TPM Team Leader, Portfolio Evidence Lead, and CSO Pilot Lead to ensure tasking orders are correctly assigned and integrated into broader programme workstreams.
Maintain a dashboard or report (weekly or bi-weekly) summarising status of all active tasking orders: upcoming, overdue, in review, approved, awaiting FCDO feedback, etc.
Support pipeline planning: forecast upcoming tasking needs, resource allocations, budgeting implications, and flag capacity constraints or risks.
Maintain central repository of tasking order templates, lessons learned, summaries of performance on past orders, and ensure standardization of ToR and deliverable formats.
Ensure compliance with all relevant programme standards, including safeguarding, duty of care, quality assurance, and FCDO contractual / reporting obligations.
Support the Team Leader in drafting progress reports to FCDO, gathering inputs from tasking orders, summarising deliverable status, delays or risks, and ensuring consistency of narrative and data with the Tasking Order Management System.

Qualifications and Experience

Bachelor’s degree (or higher) in project management, international development, business administration, or related field.
Professional Experience: Demonstrated experience managing task or work orders, project pipelines, or similar contracting workflows in donor-funded or NGO/MEL/TMP programmes.
Technical Expertise: Strong experience using task or project management software (Monday.com or similar), setting up workflows, tracking tasks/deliverables, version control of documents, approvals, etc.
Organizational Skills: High attention to detail, excellent ability to maintain documentation, monitor deadlines, escalate issues proactively.
Communication: Strong written and verbal communication; ability to liaise with internal teams (technical, operations, security) and with FCDO staff; able to summarize status updates clearly.
Adaptability: Comfortable with changing priorities, tight deadlines, working in remote or insecure contexts.
Languages: Fluency in Ukrainian (preferred) and strong professional proficiency in English (writing & speaking).

Please send your resume/CV