The project “IRTEQA – Enhancing the Political Transition in Syria”, commissioned by the Federal Foreign Office with co-financing from the Danish Ministry of Foreign Affairs (MFA DK), aims to support a peaceful, inclusive and legitimate political transition in Syria. The initiative strengthens the capacity of Syrian national institutions to steer key transition processes and improves the conditions for trust and structured engagement between transitional institutions and relevant stakeholders. IRTEQA combines institutional capacity development, coordination support and dialogue facilitation. The project provides demand-driven expertise in areas such as civil peace, transitional justice and public policy, while fostering inclusive stakeholder engagement and strengthening access to reliable information to support fact-based public discourse. Through these measures, IRTEQA contributes to advancing core transition processes in an inclusive and accountable manner and strengthening the legitimacy and stability of Syria’s political transition.

Your tasks

Assisting in the organisation and administration of IRTEQA calls for proposals, including coordinating the project mailbox, compiling applicant questions and supporting information sessions for potential applicants
Registering and administratively reviewing incoming project proposals, ensuring proper documentation, and maintaining the project proposal database and tracking matrices
Supporting in the evaluation process by compiling proposals for assessors, tracking assessment results, and preparing summaries to support internal decision-making
Preparing and sending correspondence with applicants regarding submission confirmations, requests for clarification and notifications on selection results
Maintaining and organising project documentation and databases, ensuring proper storage of proposals and related documents in the respective IT systems
Assisting in preparing workshops and trainings for selected partners and supporting the administrative tracking and documentation of project activities and monitoring data
Where appropriate and reasonable, performing additional tasks upon request of the management
Your profile (required qualifications, competencies and experience)

Minimum of high school degree, preferably university degree in business or public administration, or a related field
Initial professional experience in project management, development cooperation or administrative support to international programmes
Experience supporting competitive calls for proposals, grant mechanisms or project selection processes is an asset
Strong organisational and administrative skills, with the ability to conduct multiple tasks simultaneously and comply with deadlines
Experience with data management, documentation systems and MS Office (Excel, Word, SharePoint) applications
Strong communication skills including professional email correspondence and coordination with multiple stakeholders
Ability to work independently, reliably and in a structured manner in a multicultural team environment
Professional fluency in written and spoken English and Arabic, knowledge of German is an asset
The following minimum requirements for applications need to be fulfilled:

Only application documents in English will be accepted. Documents in Arabic cannot be considered during the selection process.
Mandatory documents are CV and application letter in English stating your qualifications and previous professional experiences.

Please submit your application indicating in the subject line the respective title of the position.