Administration Coordinator

at United Network of Young Peacebuilders
Published August 17, 2022
Location The Hague, Netherlands
Category Administration  
Job Type Full Time  

Description

Administration Coordinator

The United Network of Young Peacebuilders is looking for an Administration

Coordinator with responsibility for supporting financial management and

coordinating office management tasks within UNOY, starting in mid-October

  1. This is a position of 0.8 FTE, based in The Hague.

UNOY Peacebuilders is a youth-led network of more than 130 youth organisations from

70 countries around the world, working towards peaceful societies shaped by young

people. Our International Secretariat is located in The Hague, the city of peace and

justice. The secretariat is run by a young and dedicated international team of eight staff,

four to six interns, and six remotely based regional coordinators. The leadership of the

network is shared between two Co-Directors.

Six years after the adoption of the first UN Security Council Resolution (2250)

recognising the importance and role of youth in peacebuilding, UNOY has paved the

way for critical developments in the Youth, Peace, and Security field. In 2021 we entered

into a new strategic period, with a focus on five change objectives. Our goal is to

continue shaping the global agenda for Youth, Peace and Security, by supporting

youth-led creative approaches to peace, prioritising the protection of the civic space of

young peacebuilders and resourcing young peacebuilders with knowledge, skills,

attitudes and funds.

We are now looking for an Administration Coordinator who will be responsible for

supporting the administration of UNOY Peacebuilders’ financial resources and

processes as well as coordinating office management tasks within the organisation. As

the Administration Coordinator you will work closely with UNOY’s Finance Coordinator

and you will be supervised by the Co-Director (Strategy).

We welcome applications from people of all backgrounds, genders, sexual orientations,

nationalities, religions and beliefs. To foster meaningful participation of young people and

youth leadership, we encourage candidates under the age of 27 to apply. In line with our

commitment to inclusivity and diversity, we also encourage applications from transgender

and non-binary people, people of color, and people with a disability, as they remain

underrepresented in the field.

Important notice: We can only consider applicants that are allowed to work in the

Netherlands for at least the next 2 years. We are not able to support work permit

applications.

You will be responsible for:

  1. Bookkeeping
  • Ensure all financial transactions are recorded in a bookkeeping system;
  • Ensure that all data from timesheets is recorded and made available for the

bookkeeping system.

  1. Contracts, payments, and procurement
  • Support payment of invoices and bills, in cooperation with the Finance

Coordinator;

  • Oversee the drafting, archiving, and upholding of contracts with suppliers;
  • Ensure upholding of Procurement Rules and support staff in procurement of

goods and services for UNOY’s projects.

  1. Office management
  • Coordinate office management and administration matters;
  • Liaise with building manager and attend tenants meetings;
  • Procure general office supplies as needed;
  • Coordinate Information Security tasks.
  1. Financial planning and process development
  • Assist in the development of project budgets, including for funding applications;

assist in monitoring budgets;

  • Assist in the development of annual budgets at the organisational level;
  • Support the development of financial processes and policies for the

management of the organisation, in cooperation with the Finance Coordinator

and Co-Director (strategy), and ensure these are consistently followed by staff.

You’re great for the job if you have:

  • A relevant university or higher vocational education degree (Dutch HBO or WO

equivalent), with a preference for a background in financial studies, economics

or business administration;

  • Experience working for an international non governmental/ non profit

organisation;

  • Demonstrated experience of at least 1 year in data collection and analysis,

including financial data;

  • Bookkeeping software skills and spreadsheet skills (Excel or other spreadsheet

programmes);

  • Proficiency in English, fluency in Dutch;
  • An inclusive approach to collaboration and a proactive attitude to your job.

You’re perfect if you also have:

  • Knowledge and experience of NGO sector and financing;
  • Knowledge and experience in working with and setting up databases;
  • Experience in Twinfield bookkeeping software;
  • Experience in organisational development and/or (office) management

assistance.

We will offer you:

  • A unique position in a global network of young peacebuilders with a solid track

record of successfully mobilising youth;

  • A dynamic, young and international work environment both in the office and

within the wider network;

  • A paid contract for a position of 0.8 FTE (32h per week), for an initial 1 year

contract with a 1 month probation period;

  • A monthly gross salary of €1.900 (0.8 FTE), with potential for annual growth

within UNOY’s salary scale;

 

How to apply:

Send your resume (max 2 A4 pages) and application form by email. Only applicants that comply with this procedure will be considered.

Drop files here browse files ...